Commercial Procurement Logistics and Supplies Support Officer

Job description

Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.

The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation.

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.

Barts Health supports the Pregnancy Loss Pledge and commits to supporting their staff through the distress of miscarriage.

We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.

Job overview

The Commercial Procurement Logistics and Supplies Support Officer role will support the Commercial Procurement Logistics and Supplies Manager and support all teams within the Commercial Procurement Services function and Trust with the efficient and effective receipting, storage/warehousing and logistical distribution management of clinical supplies (e.g. clinical consumables, pathology samples (bloods, swabs, etc), theatre equipment and pharmacy medication), non-clinical products (e.g. medical records, post, equipment and furniture) and movement of staff and key partner stakeholders (e.g. staff shuttle bus and through utilisation of the Trust's Taxi Services contract(s)) across all BHRUT sites and across North East London (NEL); using manual/physical, automated and vehicular (e.g. cars, vans and heavy goods lifting machinery) systems and processes in parallel to using Just In Time (JIT) methodology.

The post holder will support the Commercial Procurement Logistics and Supplies and Supplies Manager with key Commercial Procurement Logistics and Supplies related deliverables, by both working across all key Trust sites as well covering across other key Trust sites and supporting key operational and strategic procurement logistics initiatives across North-East London (NEL), as directed. This includes supporting across all aspects of AIMS / Omnicell in a supporting operational and administrative capacity.

Main duties of the job

This role will also involve working across all Trust and/or NEL based site-based sites (as requirements dictate and emerge) in support of all Commercial Procurement Logistics and Supplies teams and all Commercial Procurement Logistics and Supplies related activities, projects, programmes service outcomes. Additionally, this role will work collaboratively in a matrix structure on a project and programme specific basis, as both a supportive team member, as directed by the Commercial Procurement Logistics and Supplies and Supplies Manager.

This role will report directly to the Commercial Procurement Logistics and Supplies Manager, as well as supporting and covering for other Commercial Procurement Logistics and Supplies Support Officers (in relation to all distribution activities) and Commercial Procurement Logistics and Supplies Officers, as requirements dictate and/or on a rotational basis, across all Trust and / or NEL sites.

Working for our organisation

Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.

We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.

Detailed job description and main responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.

Person specification

Qualifications

Essential criteria

• Educated to GCSE standard, specifically in English or equivalent qualifications or experience.
• Evidence of continuing professional development across the spectrum of commercial procurement; specifically across Commercial Procurement Logistics and Supplies.
• A valid manual driving licence (in accordance with BHRUT insurance requirements, internal policies and DVLA requirements) and ability to drive cars, small vans and large 3.5 tonne vans (Category B and all future requirements for this category as prescribed by the DVLA or superseding UK Government bodies • and/or legislation).

Desirable criteria

• A valid manual driving licence (in accordance with BHRUT insurance requirements, internal policies and DVLA requirements) and the ability to drive 16-seater mini-buses (Category D1).

Experience

Essential criteria

• Able to effectively work in both a team and a matrix structure within the service and organisation-wide.
• Experience of persuading and influencing stakeholders.
• Demonstrates a strong desire to improve performance and make a difference by focusing on outcomes and supporting transformational projects and programmes.
• Ability to work on own initiative and organise own workload without supervision and to prioritise work of self and others, either directly or indirectly in a matrix structure.
• Ability to work to tight and often changing timescales and within financial constraints.
• Entry level of numerical, analytical and computer skills and attention to detail.
• Good planning and organisation skills.
• Good communications skills.
• Good negotiation and influencing skills.
• Team player with the ability to contribute effectively to the team in both a supporting and matrix role.
• Experience of leading excellent customer service delivery outcomes.
• Experience of supporting internal and external audits; specifically annual stock takes.
• Experience of driving both small vans and large 3.5 tonne vans as part of delivering an end to end logistics service.

Desirable criteria

• Experience of working collaboratively across key external organisational partners in an NHS setting
• Proven experience of capability to plan over short, medium and long- term timeframes and adjust plans and resource requirements accordingly.
• Experience of working collaboratively across organisations.
• Experience of working with AIMS.

Skills

Essential criteria

• Able to develop and gain agreement on new methods of operation where peer group may have alternative views
• Good verbal and written skills.
• Operates with a positive outlook, is solution-focused and is dedicated to improving relationships for improved patient outcom
• Self-motivated and flexible approach to tasks and problems
• Adaptable and able to demonstrate resilience in difficult situations
• Good relationship-building skills and ability to form constructive, credible strategic and operational relationships at peer level through high professional credibility.
• Good demonstrable interpersonal, customer service and communication skills, with an ability to question, support, influence and engage peers across the organisation to drive the required outcomes.
• Demonstrable work planning, management & monitoring skills to manage own work to deliver outputs to drive maximum productivity and performance and to meet challenging deadlines, leading by example.
• Experience of driving cars, small vans and large 3.5 tonne vans.
• Experience of driving vehicles with electronic tracking/monitoring systems, safety camera equipment, hands-free telephone systems and satellite navigation systems

Desirable criteria

• Experience of driving 16 seater mini-buses

Other

Essential criteria

• Energy and enthusiasm for commitment to high environmental standards
• Strong identity with the core values of the public service and the NHS
• Compassionate and empathetic
• Professional approach with ability to undertake hands on delivery

Visa Sponsorship Information

This role is subject to UK immigration requirements. Where sponsorship is required, applicants must meet the eligibility criteria for a Skilled Worker visa in accordance with current UK Visas and Immigration rules, including any salary, qualification, and role-specific requirements applicable at the time of appointment. Candidates who require sponsorship will only be considered where the post is eligible and where all sponsorship criteria can be met. Evidence of the right to work in the UK will be required before appointment. Please note that for roles employed under Agenda for Change Terms and Conditions, the High-Cost Area Supplement (HCAS) is not included when calculating the basic salary for the purposes of sponsorship.

We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect. We aim to create an equitable working environment where every individual can fulfil their potential.

As an Equal Opportunities Employer we actively support applications from individuals' who apply under the Guaranteed Interview Scheme and will process your application as appropriate.

We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications has been received and we regret that we are unable to provide notification if your application is unsuccessful.

After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs.

By applying for this post you are agreeing to Barts Health NHS Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.

Barts Health is committed to safeguarding the welfare of children and to child protection. The Trust aims to ensure as far as is possible that anyone, paid or unpaid, who seeks to work in our organisation and who gains access to children, is safe to do so. As such, you may be required to undertake a Disclosure and Barring Check as part of the recruitment process if appointed to a post with direct access to children or vulnerable adults.

Barts Health promotes active travel as part of its goal to reach Net Zero. Each site is accessible by public transport and the Trust has a cycle to work scheme and some sites have Brompton Hire Pods.

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