Clinical Procurement Specialist

Job description

Job summary

An exciting opportunity has arisen for a Clinical Procurement Specialist within the Procurement Department at our Trust.

The postholder will be part of the Clinical Procurement team, embedded in the StrategicProcurement team who undertake a pivotal role in delivering significant valueand cost improvement in a creative, strategic and innovative way relating tocommercial income and expenditure contracts in order to assist the Trust andwider Foundation Group in meeting its financial targets and objectives,alongside safe and effective patient care delivery.

Main duties of the job

Main duties consist of working with the procurement team, nurses and other clinical staff to identify products where quality can be maintained or enhanced and costs can be reduced in line with the model hospital, productivity and efficiency.

Working with the Clinical Procurement Nurse Lead, you will support the delivery of specified clinical procurement projects, within agreed timelines,requiring the specialist knowledge and skills provided through professional registration, either in nursing/ midwifery or other qualified health care professionals.

About us

Worcestershire Acute Hospitals NHS Trust is a largeacute and specialised hospital trust that provides a range of local acuteservices to the residents of Worcestershire and more specialised services to alarger population in Herefordshire and beyond.

The Trust operates hospital-based services fromthree sites in Kidderminster, Redditch and Worcester

Our workforce is more than 7,000 strong, and ourcaring staff are recognised as providing good and outstanding patient-centredcare. You could be one of them.

We are committed to recruiting the best people towork with us. Our values, which we ask all staff to demonstrate, underpin oureveryday work and remain firmly at the heart of all we do.

Being open and honest

Ensuring people feel cared for

Showing respect to everyone

We are committed to developing a culture of continuous improvement by embedding the principles of our Improvement System.

We are proud to have achieved Timewiseaccreditation - this means we are committed to embedding flexible workingwithin our organisation as a flex positive employer.

DBS Checks and Costs

Any applicants who are offered posts requiring aDBS check as part of their employment check will have the cost of this check(at the current rate) deducted from their salary. Please see link in SupportingInformation section for more details on DBS checks and costs.

Job description

Job responsibilities

Clinical

Work closely with the Clinical Procurement Nurse Lead, to supportmedical colleagues, matrons, ward managers and other staff to achieve valuethrough the use of the most appropriate clinical supplies, critically reviewingpurchasing , practice and procedures.

Working asa liaison between the Procurement team and clinical teams.

Workingwith the Clinical Procurement Nurse Lead to review all clinical non pay spendand identify and develop divisional procurement projects, as part of the annualprocurement work plan.

Develop close working relationships with therelevant internal divisional managers and senior management team to optimiseproducts where this can be achieved, without compromising the quality ofpatient care and outcomes, whilst focussing on value.

Follow the guidance set out in the Clinical Product OptimisationPolicy and supporting SOP to ensure that New Product Introduction andOptimisation projects are presented at the Clinical Product Optimisation group(CPOG). Take ownership and support clinical stakeholders to complete therelevant documentation and provide a presentation for CPOG.

Considerthe sustainable impacts of products procured.

Provide expert specialist advice and support to clinicaland non-clinical staff, off all levels, in relation to clinical procurementpractices.

Identify and work with clinical experts withinspecialities to secure commitment to agreed purchasing plans and or productformularies. Responsibility for making product change recommendations toachieve better value for the organisation.

Support the embedding of clinical procurementprocedures across the division ensuring that change is managed through thedefined processes.

Assist in identifying key risk areas and ensurethese are managed, reported and controlled.

Actively participate in collaborative initiatives ateither local, regional or national level.

Lead on a portfolio of divisional clinical projectsassigned by the Clinical Procurement Nurse Lead. Work with clinical staff andprocurement staff and the data team to identify, analyse and present complexdata on clinical products e.g. product choice, usage, trends, to underpinoptimisation initiatives.

Liaise with categorymanagers to undertake critical analysis of new product and potential suppliersas required from a clinicians perspective.

Provide product and projectrelated support to clinical colleagues to support compliance and projectuptake.

Promote best practice andgovernance across the Trust and wider Foundation Group in procurement matters.

Ensure compliance with Trust procurement policies and proceduresacross the Trust and Foundation Group.

Initiate and manage specific clinical product evaluation projects,considering existing local and national guidelines (e.g. NICE) and bestpractice, involving the product users at every stage and maintainingcomprehensive documentation, inclusive of MIA if applicable.

Promote awareness andunderstanding within the Trust and the wider Foundation Group of the functionand usage of products within the materials management (stock control) teams,increase understanding of clinical concerns and issues and the positive impactof effective clinical procurement strategies on the quality of patient care.

Address and deter practiceswhich deviate from the processes outlined in the Trust Standing FinancialInstructions, Procurement Policy and Process.

General Duties:

To maintain professional registration in line withthe post holders professional body, i.e. NMC, HCPC.

Act in a professional manner, role modellingbehaviours in line with Trust values and in accordance with their professionalcode.

Job description
Job responsibilities

Clinical

Work closely with the Clinical Procurement Nurse Lead, to supportmedical colleagues, matrons, ward managers and other staff to achieve valuethrough the use of the most appropriate clinical supplies, critically reviewingpurchasing , practice and procedures.

Working asa liaison between the Procurement team and clinical teams.

Workingwith the Clinical Procurement Nurse Lead to review all clinical non pay spendand identify and develop divisional procurement projects, as part of the annualprocurement work plan.

Develop close working relationships with therelevant internal divisional managers and senior management team to optimiseproducts where this can be achieved, without compromising the quality ofpatient care and outcomes, whilst focussing on value.

Follow the guidance set out in the Clinical Product OptimisationPolicy and supporting SOP to ensure that New Product Introduction andOptimisation projects are presented at the Clinical Product Optimisation group(CPOG). Take ownership and support clinical stakeholders to complete therelevant documentation and provide a presentation for CPOG.

Considerthe sustainable impacts of products procured.

Provide expert specialist advice and support to clinicaland non-clinical staff, off all levels, in relation to clinical procurementpractices.

Identify and work with clinical experts withinspecialities to secure commitment to agreed purchasing plans and or productformularies. Responsibility for making product change recommendations toachieve better value for the organisation.

Support the embedding of clinical procurementprocedures across the division ensuring that change is managed through thedefined processes.

Assist in identifying key risk areas and ensurethese are managed, reported and controlled.

Actively participate in collaborative initiatives ateither local, regional or national level.

Lead on a portfolio of divisional clinical projectsassigned by the Clinical Procurement Nurse Lead. Work with clinical staff andprocurement staff and the data team to identify, analyse and present complexdata on clinical products e.g. product choice, usage, trends, to underpinoptimisation initiatives.

Liaise with categorymanagers to undertake critical analysis of new product and potential suppliersas required from a clinicians perspective.

Provide product and projectrelated support to clinical colleagues to support compliance and projectuptake.

Promote best practice andgovernance across the Trust and wider Foundation Group in procurement matters.

Ensure compliance with Trust procurement policies and proceduresacross the Trust and Foundation Group.

Initiate and manage specific clinical product evaluation projects,considering existing local and national guidelines (e.g. NICE) and bestpractice, involving the product users at every stage and maintainingcomprehensive documentation, inclusive of MIA if applicable.

Promote awareness andunderstanding within the Trust and the wider Foundation Group of the functionand usage of products within the materials management (stock control) teams,increase understanding of clinical concerns and issues and the positive impactof effective clinical procurement strategies on the quality of patient care.

Address and deter practiceswhich deviate from the processes outlined in the Trust Standing FinancialInstructions, Procurement Policy and Process.

General Duties:

To maintain professional registration in line withthe post holders professional body, i.e. NMC, HCPC.

Act in a professional manner, role modellingbehaviours in line with Trust values and in accordance with their professionalcode.

Person Specification

Experience

Essential

• Please provide examples that demonstrate a significant period of relevant experience gained following qualification or graduation.
• Please provide examples that demonstrate substantial senior-level experience within a relevant clinical or functional setting.
• Please provide examples that demonstrate extensive, detailed specialist knowledge of one or more clinical specialties within hospital or community patient services.
• Please provide examples of your experience in undertaking product evaluations, including your role, the approach taken and the outcome achieved.

Desirable

• Please confirm whether you have experience of leading change management and, if so, provide a relevant example.
• Please confirm whether you have experience of establishing networks or groups that have delivered significant change and, if so, provide a relevant example.
• Please share whether you have experience of critically evaluating and analysing clinical patient pathways, products, treatments or services using recognised research methodologies and, if so, provide a relevant example.

Skills & Knowledge

Essential

• Please describe your knowledge and experience of the supply chain function, including any category-specific products, equipment or services with which you have worked. How have you applied this knowledge to support effective procurement or supply decisions?
• Please provide an example of how you have applied relevant professional guidelinessuch as infection prevention and control, health and safety, or patient safetywhen evaluating or introducing a product, service or change.
• Please describe an occasion when you critically analysed complex information, data or spreadsheets and produced a clear written report. What conclusions or recommendations did you make, and how did you evaluate the resulting benefits or outcomes?
• Please provide an example of how you have used Excel to analyse spend data, assess procurement or supply options and identify best value. Please explain the approach you took and the impact of your analysis.
• Please describe a project that you managed collaboratively across teams or organisations. How did you maintain an inclusive and focused leadership approach, coordinate those involved, and use persuasion or influencing skills to achieve the required outcome?
• Please provide an example of how you have communicated complex information to groups or individuals within the wider healthcare economy. How did you tailor your approach and use tools such as PowerPoint, graphical representations or a communications matrix to support understanding and engagement?

Desirable

• Please confirm your knowledge of the procurement procedure.
• Give us an example of any experience of writing for publication and research.

Other Job Requirements

Essential

• Please demonstrate how you have used national clinical or category-specific guidance, research and policies to develop procurement strategies that meet or exceed national and local organisational goals and standards. Include a specific example and the outcome achieved.
• Please provide an example of when you have supported clinical or professional clients and/or suppliers in difficult or distressing circumstances. Explain how you approached the situation and the outcome.

Qualifications

Essential

• BSC or equivalent qualification or significant senior level clinical experience.
• Professional Registration i.e. RN, AHP, ODP.
• Significant post registration experience and evidence of continuing professional development post-graduation.
• Maintenance of clinical/professional registration ensuring in depth knowledge of clinical/functional skills and experience.
• Evidence of a leadership or management qualification or relevant experience.

Desirable

• Member of the Chartered Institute of Purchasing and Supply (MCIPS) or working towards.
• ENB988 or SLAIP or equivalent qualification.

Person Specification
Experience

Essential

• Please provide examples that demonstrate a significant period of relevant experience gained following qualification or graduation.
• Please provide examples that demonstrate substantial senior-level experience within a relevant clinical or functional setting.
• Please provide examples that demonstrate extensive, detailed specialist knowledge of one or more clinical specialties within hospital or community patient services.
• Please provide examples of your experience in undertaking product evaluations, including your role, the approach taken and the outcome achieved.

Desirable

• Please confirm whether you have experience of leading change management and, if so, provide a relevant example.
• Please confirm whether you have experience of establishing networks or groups that have delivered significant change and, if so, provide a relevant example.
• Please share whether you have experience of critically evaluating and analysing clinical patient pathways, products, treatments or services using recognised research methodologies and, if so, provide a relevant example.

Skills & Knowledge

Essential

• Please describe your knowledge and experience of the supply chain function, including any category-specific products, equipment or services with which you have worked. How have you applied this knowledge to support effective procurement or supply decisions?
• Please provide an example of how you have applied relevant professional guidelinessuch as infection prevention and control, health and safety, or patient safetywhen evaluating or introducing a product, service or change.
• Please describe an occasion when you critically analysed complex information, data or spreadsheets and produced a clear written report. What conclusions or recommendations did you make, and how did you evaluate the resulting benefits or outcomes?
• Please provide an example of how you have used Excel to analyse spend data, assess procurement or supply options and identify best value. Please explain the approach you took and the impact of your analysis.
• Please describe a project that you managed collaboratively across teams or organisations. How did you maintain an inclusive and focused leadership approach, coordinate those involved, and use persuasion or influencing skills to achieve the required outcome?
• Please provide an example of how you have communicated complex information to groups or individuals within the wider healthcare economy. How did you tailor your approach and use tools such as PowerPoint, graphical representations or a communications matrix to support understanding and engagement?

Desirable

• Please confirm your knowledge of the procurement procedure.
• Give us an example of any experience of writing for publication and research.

Other Job Requirements

Essential

• Please demonstrate how you have used national clinical or category-specific guidance, research and policies to develop procurement strategies that meet or exceed national and local organisational goals and standards. Include a specific example and the outcome achieved.
• Please provide an example of when you have supported clinical or professional clients and/or suppliers in difficult or distressing circumstances. Explain how you approached the situation and the outcome.

Qualifications

Essential

• BSC or equivalent qualification or significant senior level clinical experience.
• Professional Registration i.e. RN, AHP, ODP.
• Significant post registration experience and evidence of continuing professional development post-graduation.
• Maintenance of clinical/professional registration ensuring in depth knowledge of clinical/functional skills and experience.
• Evidence of a leadership or management qualification or relevant experience.

Desirable

• Member of the Chartered Institute of Purchasing and Supply (MCIPS) or working towards.
• ENB988 or SLAIP or equivalent qualification.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration

Applicants must have current UK professional registration. For further information please see

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration

Applicants must have current UK professional registration. For further information please see

Employer details

Employer name

Worcestershire Acute Hospitals NHS Trust
Address

The Alexandra Hospital

Woodrow Drive

REDDITCH

Worcestershire

B98 7UB

United Kingdom

Employer's website