(**) Clerical Officer - Emergency Department

Job description

Mid and South Essex NHS Foundation Trust is the only acute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.

Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.

We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.

Job overview

Do you want to put your clerical skills to good use in a role where you can really make 'the' difference to our patients and staff, come join our supportive and friendly 'ED Family'?

Our Emergency Department are looking for a motivated individual with excellent communication, interpersonal and organisational skills who is dedicated to working as an integral part of the Emergency Department team.

You will act as first point of contact for visitors and service users, assisting in the smooth running of the Emergency Department and patient pathways, taking responsibility for timely, accurate and efficient entry of key data into a patient database and working with minimum supervision.

You must have experience in an administration role and be computer literate with proven experience of applying sophisticated IT systems, have effective customer service skills, be able to demonstrate the ability to work as part of a team whilst also being able use own initiative and having an understanding of data protection is also essential.

All applicants must be able to participate in a full shift pattern including; long days, earlies, twilights, lates, nights, weekends and bank holidays.

Please note role may close early due to applications

*Previous applicants need not apply*

No VISA sponsorship available for this role

Main duties of the job

Your role will involve booking in all patients upon arrival in a timely and correct manner to ensure prompt handovers of patients, to ensure the reception and waiting areas remain tidy and clean escalating any issues to domestic services, nurse in charge or matron as appropriate, to attend and participate in Department/Directorate meetings and scan patient notes ensuring timely co-ordination of transfers and discharges.

You will ensure that patient notes are available and accessible, that patient related forms are stocked appropriately at all times, that ambulance handovers are accurately recorded (Including updating the department's inbound screen) in a timely manner and support the Senior Patient Flow Coordinator (SPFC) in the validation of ambulance delays and fines.

You will greet and welcome persons entering the department, checking identification of staff requiring access to patient information, monitor the Ambulance Inbound screen and Identify risks to Nurse in Charge (NIC), answer the telephone correctly by adhering to the Trusts telephone protocol, understand and give messages received to the appropriate person i.e. Nurse in Charge (NIC) and Patient Flow Co-ordinator (PFC), maintain good communication and relationships with members of staff and all visitors to the department an liaise with wards and departments as required to maintain accurate and up-to-date patient records.

Working for our organisation

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust

Detailed job description and main responsibilities

Are you looking for an exciting role using your unique qualities, then we want to hear from you.

For full details about this varied and rewarding role, please see attached job description.

We look forward to your application.

Please be aware that we reserve the right to close this vacancy early if we receive a suitable number of applications.

Person specification

Qualifications

Essential criteria

• Good standard of literacy, demonstrated throughout application form

Desirable criteria

• NVQ in Healthcare

Experience

Essential criteria

• Experience within a busy environment
• Experience within a customer facing environment

Desirable criteria

• Administration Experience
• Experience within an Emergency department

Please be aware as per the new Immigration guidelines we cannot sponsor candidates with a salary (full time or pro Rata) under the current minimum threshold.

Please note, the selection processes at Mid and South Essex NHS Foundation Trust are in place to ensure we recruit candidates with the right skills and values, please be advised that the use of AI in applications are monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesn't accurately reflect their skills, and you will be required to declare on your application if AI has been used before submitting your application.

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