Clerical Assistant

Job description

Job summary

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Clerical Assistant

Required to work 20 hours per week at Glan Clwyd Hospital for the Facilities Team, working hours 9am to 1 pm or 8am to 12pm as per needs of service, Monday to Friday.

To be an effective member of the clerical team and to assist with the provision of a comprehensive clerical and office support service to the locality based Facilities team, supporting their day-to-day responsibilities to ensure that priorities are delivered accurately, timely and effectively. This will cover Catering, Domestic Services, and Portering services

Main duties of the job

To be an effective member of the clerical team and to assist with the provision of a comprehensive clerical and office support service to the locality based Facilities team, supporting their day-to-day responsibilities to ensure that priorities are delivered accurately, timely and effectively.

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Job description

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents of please click "Apply Now" to view in Trac.

Job description
Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents of please click "Apply Now" to view in Trac.

Person Specification

Qualifications

Essential

• ECDL or equivalent experience of working with Microsoft Packages to include Excel and word.

Desirable

• Evidence of continuing professional development.

Experience

Essential

• Experience of using databases.
• Ability to work to agreed timetables/deadlines.

Desirable

• Experience of working in the NHS.

Knowledge

Desirable

• Knowledge and understanding of NHS.

Personal Qualities

Essential

• Flexible and adaptable.
• Ability to prioritise own work against a background of change and uncertainty.

Desirable

• Self-motivated, proactive and innovative.

Skills

Essential

• Ability to develop and sustain relationships with a wide range of individuals and within group. ? Excellent numerate, oral and written skills. ? Excellent communication skills. ? Able to work in a busy office environmental and deal with a number of different tasks. ? Ability to prioritise.

Desirable

• Knowledge of NHS structures and processes.

Other Relevant Requirements

Essential

• Ability to work under pressures. ? Ability to work as part of a team. ? Ability to answer telephone bi-lingually. ? Ability to maintain confidentiality. ? A flexible approach towards the demands of the workplace.

Welsh Language Requirements

Essential

• Willingness to achieve an agreed level of Welsh listening and speaking skills within a specified period of time.

Desirable

• Welsh speaking.

Person Specification
Qualifications

Essential

• ECDL or equivalent experience of working with Microsoft Packages to include Excel and word.

Desirable

• Evidence of continuing professional development.

Experience

Essential

• Experience of using databases.
• Ability to work to agreed timetables/deadlines.

Desirable

• Experience of working in the NHS.

Knowledge

Desirable

• Knowledge and understanding of NHS.

Personal Qualities

Essential

• Flexible and adaptable.
• Ability to prioritise own work against a background of change and uncertainty.

Desirable

• Self-motivated, proactive and innovative.

Skills

Essential

• Ability to develop and sustain relationships with a wide range of individuals and within group. ? Excellent numerate, oral and written skills. ? Excellent communication skills. ? Able to work in a busy office environmental and deal with a number of different tasks. ? Ability to prioritise.

Desirable

• Knowledge of NHS structures and processes.

Other Relevant Requirements

Essential

• Ability to work under pressures. ? Ability to work as part of a team. ? Ability to answer telephone bi-lingually. ? Ability to maintain confidentiality. ? A flexible approach towards the demands of the workplace.

Welsh Language Requirements

Essential

• Willingness to achieve an agreed level of Welsh listening and speaking skills within a specified period of time.

Desirable

• Welsh speaking.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Betsi Cadwaladr University Health Board
Address

Glan Clwyd Hospital

Sarn Lane

Bodelwyddan

LL18 5UJ

United Kingdom

Employer's website