Cardiothoracic MDT Co‑Ordinator

Job description

Mid and South Essex NHS Foundation Trust is the only acute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.

Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.

We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.

Job overview

An exciting opportunity has arisen for a highly organised and motivated individual to join the Cardiothoracic Centre at Basildon Hospital as a Cardiothoracic MDT Co-ordinator.

This pivotal role supports the delivery of safe, high-quality patient care through coordination of the Cardiothoracic Multi-Disciplinary Team (MDT). The post holder will ensure the smooth running of MDT meetings, preparing documentation, coordinating imaging, and ensuring all relevant clinical information is available to support timely decision-making.

Working closely with consultants, clinical nurse specialists and multidisciplinary teams across multiple sites, the MDT Co-ordinator will play a key role in managing patient pathways, maintaining accurate MDT records, and ensuring outcomes are communicated promptly. The role also contributes to audit, data quality and service improvement, making it integral to service governance.

This is a 12-month fixed-term post with a strong likelihood of becoming permanent, subject to funding approval.

This role would suit an experienced administrator with excellent organisational skills, attention to detail, and the ability to work in a fast-paced environment. Experience within an MDT or complex healthcare setting is desirable.

Main duties of the job

The post holder plays a key role in ensuring patients receive seamless, high-quality care by coordinating multidisciplinary team (MDT) meetings, managing referrals and patient pathways, and maintaining accurate patient lists. Working closely with clinical teams, they will ensure all relevant clinical information and imaging is available ahead of meetings, accurately capture outcomes and decisions, and support the efficient progression of patient care. Through meticulous data management, the role also contributes to service improvement, audit requirements, and clinical governance, helping to deliver safe, effective, and patient-centred care.

Working for our organisation

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Detailed job description and main responsibilities

For full details about this varied and rewarding role, please see attached job description.

We look forward to your application.

Please be aware that we reserve the right to close this vacancy early if we receive a suitable number of applications.
Unfortunately, there is no Visa Sponsorship available for this role. Whilst we are able to employ candidates on a graduate Visa, we are unable to offer sponsorship once the graduate visa expires. - for some roles - i.e. roles for band 2 to 4, inclusive.

Person specification

Qualifications

Essential criteria

• NVQ Level 4 in Business Administration (or equivalent experience)

Desirable criteria

• Evidence of further training or development in healthcare administration or MDT coordination
• Knowledge of RTT waiting time standards or patient pathway targets

Knowledge & Experience

Essential criteria

• Experience working in an administrative or coordination role
• Experience of data entry, validation, and maintaining accurate records

Desirable criteria

• Previous NHS experience, ideally within cardiology or cardiothoracic services
• Experience supporting MDT meetings or similar forums
• Experience of audit, reporting, or performance tracking

Skills & Abilities

Essential criteria

• Good IT skills, including Microsoft Office and use of clinical system

Desirable criteria

• Experience using Trust systems such as EPR, CVIS/Tomcat, PACS, or similar

Please be aware as per the new Immigration guidelines we cannot sponsor candidates with a salary (full time or pro Rata) under the current minimum threshold.

Please note, the selection processes at Mid and South Essex NHS Foundation Trust are in place to ensure we recruit candidates with the right skills and values, please be advised that the use of AI in applications are monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesn't accurately reflect their skills, and you will be required to declare on your application if AI has been used before submitting your application.

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