Capital Programme Manager

Job description

Job summary

The NHSCapital Funding landscape is changing dramatically and provides multipleopportunities for a forward-thinking Trust to access funding to supportprojects that reduce Critical Infrastructure Risk and support safe andeffective patient care.

We are seeking an experienced and strategically mindedCapital Programme Manager to manage and deliver the Trust CapitalProgramme. This role will lead the delivery of a complex, multi-million-poundcapital investment programme across our three acute hospital sites:Worcestershire Royal Hospital, Alexandra Hospital (Redditch), and Kidderminster Treatment Centre.

This isa senior leadership role within the Capital Planning Team, Estates andFacilities, with significant responsibility for shaping and delivering capitalprogrammes that directly support patient safety, clinical servicetransformation and the Trusts long-term strategic objectives.

As part of the Trust's aim toimprove diversity across the Trust, allapplications for this post from BAME, Disabled and LGBT+ candidates can requestto be considered under an expanded Guaranteed Interview Scheme if they meet theminimum criteria as specified in the person specification for this role.

If you have any queries aboutexpanded Guaranteed Interview Scheme, please contact Rob Saunders (HR Manager -Recruitment) in confidence via email [email protected]

Main duties of the job

TheCapital Programme Manager will have overall responsibility for the planning,governance and delivery of the Trusts Capital Programme, managing a team todeliver a diverse programme of projects from feasibility through tocommissioning, handover and operationalisation.

Leadthe development, management and delivery of the current and future Capital Planaligned to Trust Strategy and the 10-year Infrastructure Plan

Providesenior leadership and line management of the Capital Planning Team

Establishand maintain robust capital project governance, including the development ofprocurement strategies.

Ensurecompliance with Trust Standing Financial Instructions, procurement regulations,CDM Regulations and the Building Safety Act

Providestrategic oversight of capital budgets and financial performance

Supportthe development and submission of external funding bids

Workcollaboratively with clinical, operational, IPC, fire safety, health &safety, digital and PFI stakeholders

Leadon sustainability and Net Zero capital programmes

Ensureeffective commissioning, handover and post-project evaluation

The post holder will be expected to work a minimum of 3 days on site, depending on activity.

The postholder will deputise for the Director of Estates & Facilities StrategicEstates as required.

About us

Worcestershire Acute Hospitals NHS Trust is a largeacute and specialised hospital trust that provides a range of local acuteservices to the residents of Worcestershire and more specialised services to alarger population in Herefordshire and beyond.

The Trust operates hospital-based services fromthree sites in Kidderminster, Redditch and Worcester

Our workforce is more than 7,000 strong, and ourcaring staff are recognised as providing good and outstanding patient-centredcare. You could be one of them.

We are committed to recruiting the best people towork with us. Our values, which we ask all staff to demonstrate, underpin oureveryday work and remain firmly at the heart of all we do.

Being open and honest

Ensuring people feel cared for

Showing respect to everyone

We are committed to developing a culture of continuous improvement by embedding the principles of our Improvement System.

We are proud to have achieved Timewiseaccreditation - this means we are committed to embedding flexible workingwithin our organisation as a flex positive employer.

DBS Checks and Costs

Any applicants who are offered posts requiring aDBS check as part of their employment check will have the cost of this check(at the current rate) deducted from their salary. Please see link in SupportingInformation section for more details on DBS checks and costs.

Job description

Job responsibilities

Key working relationships

• Director of Estates and Facilities
• Deputy Director of Estates and Facilities- Strategic Estates
• Deputy Director of Estates and Facilities- PFI and Operational Estates
• Head of Operational Estates and Technical Services
• Head of Facilities
• PFI Team
• Capital Finance Team
• IPC team
• Fire Safety Team
• Health and Safety Team
• Clinical and Operational teams
• ICB/ NHSE Estates Leads

Role

Worcester Acute Hospital Trust provides healthcare for the population of Worcestershire across 3 main sites- Worcester Royal Hospital, Alexandra Hospital Redditch and Kidderminster Hospital and Treatment Centre. Each site has its own challenges with building condition and development opportunities. WRH is a PFI with 5 years left on the concession, AHR is a 1980s nucleus design hospital and KTC is a mixture of 1960s and more modern buildings.

This post requires a positive and proactive approach to Projects, confidence to challenge the status quo and the experience, knowledge and personality to effect change.

Role

Direct responsibility for the delivery of all stages of funded capital works schemes across all 3 sites, encompassing the process from feasibility through to handover and operationalisation. This includes responsibility for both internally and externally funded projects.

Oversee the development of future years Capital Plan as well as the management and execution of the current Capital Plan. Ensure the Capital Plan aligns with Trust Strategy and the 10-year Infrastructure plan.

Work closely with the Head of Operational Estates and Technical Services, to support the development and the delivery of the capital elements of the rolling Backlog Maintenance and Critical Infrastructure programme.

Direct responsibility for ensuring compliance with Trust Standing Financial Instructions (SFIs) and Procurement regulations, as well as all Trust Policies.

Establishment and maintenance of robust Project Governance, chairing Project Boards when appropriate, and preparing highlight reports for Trust Boards.

Responsible for conducting Post Project Evaluations, ensuring that lessons learned are applied to subsequent schemes.

Provide support to the Deputy Director of E&F in the development and ongoing review of the Estates Strategy, maintaining alignment with Trust Clinical Strategies

Play an integral part in developing and submitting bids for external funding, including initiatives such as Return to Constitutional Standards and the Estates Safety Fund. This includes ensuring a pipeline of prioritised bids is maintained to respond rapidly to funding opportunities with tight deadlines.

Line management of the Capital Planning team

Ability to deputise for the Director of E&F Strategic Estates at all levels.

Key Duties

Due to the nature of the post, the post holder will be on occasions required as necessary to work at weekends and in the evenings.

May be required to participate in Estates and Facilities On-Call Management Rota

The postholder will be expected to be on site at least 3 days a week and be flexible according to the service needs.

General Duties

Planning and organisational skills

Develop, maintain and control project documentation throughout the lifecycle.

Lead delivery of project plans: allocate tasks, manage risks/issues/dependencies, seek feedback and make timely decisions in the projects best interests.

Produce and submit required progress reports to Trust, system and national forums.

Proactively identify, manage and escalate risks and issues via agreed routes.

Plan and run regular team meetings; maintain an action/decision log

Chair and facilitate meetings, networks and events that enable delivery and decision-making.

Strategy & Policy Development

Support development and refresh of the Trusts Estates Strategy.

Develop capital procedures (prioritisation methods, business case standards) to maximise value from available resource.

Develop and implement policies to support efficient management of the healthcare estate.

Ensure capital developments align with and inform Trust clinical strategies.

Maintain awareness of national estates/capital strategy to identify funding opportunities and align bids.

Operational

Deliver the capital programme while maintaining operational functionality and minimising impact on patient care.

Maintain scope control; agree changes through the appropriate governance route.

Manage variations to minimise impacts on cost and programme.

Ensure delivery impacts are communicated, understood and approved by clinical/operational services.

Align Trust activities with construction programmes to mitigate delay and extension-of-time claims.

Apply analytical thinking to manage complex situations in a changing environment.

Act as senior advocate for projects; secure sponsorship and handle sensitive/political issues.

Work autonomously with strong time management; re-prioritise and adapt plans as needed.

Manage quality assurance, benefits evaluation and project closure documentation.

Ensure compliance with Trust governance requirements and relevant codes of conduct.

People Management and Training

Lead and manage Capital Project Managers assigned to programmes of work.

Commission and manage external consultants where required, ensuring appropriate governance and compliance.

Manage contractors and professional consultants across the portfolio; monitor performance (design, compliance, programme and site management) and contribute to quarterly/annual reviews and recommendations.

Communications and stakeholder management

The Operational Estates Team, the PFI Team and the Capital Planning team are dedicated to creating a genuinely collaborative approach for Capital Projects, recognising the specific skill sets of each team. The person in this role should willing and able to maintain and strengthen this partnership to ensure projects are delivered and handed over smoothly, efficiently, and safely.

Build and sustain effective relationships with key individuals across the Trust and system.

Plan and deliver stakeholder engagement to secure commitment, support and shared understanding.

Identify and manage stakeholder concerns, including challenging situations, to achieve resolution.

Communicate complex, sensitive or contentious issues clearly to a wide range of audiences.

Prepare concise, high-quality reports and papers; highlight risks, escalations and recommendations.

Business Cases

Prepare outline business cases, including feasibility work, budget estimates, programmes, drawings/specifications, tenders and reports for construction/refurbishment schemes.

Support completion of full business cases by preparing design options, detailed design, financial and contract information for approvals and funding decisions.

Establish and lead Capital Project Boards, as required.

Record and advise on derogations from statutory/non-statutory guidance and ensure appropriate governance visibility.

Finance and resourcing

Work with project and finance leads to set budgets; monitor, report variances and take corrective action in line with reporting requirements.

Manage project budgets for capital works, including purchasing of assets.

Plan and secure resources required to deliver large-scale projects.

Procure and manage external consultant support and monitor performance against requirements.

Able to negotiate with a commercially driven PFI delivery partner to ensure the Trust is getting Value For Money and projects delivered on programme

Personal Development

Maintain relevant knowledge and skills and manage own CPD programme.

Participate in the Trusts Personal Development Review and undertake appraisals as required.

Maintain knowledge of principles and techniques for managing people, finance and resources as relevant to the role.

Maintain knowledge of Trust policies, procedures and strategic direction.

Mental Effort

Sustained concentration is required for extended periods, e.g., analysing complex data from multiple sources to develop and maintain project plans and dashboards.

Duties are not exhaustive and may change with service needs; other duties within the grade may be required by agreement with the manager.

Job description
Job responsibilities

Key working relationships

• Director of Estates and Facilities
• Deputy Director of Estates and Facilities- Strategic Estates
• Deputy Director of Estates and Facilities- PFI and Operational Estates
• Head of Operational Estates and Technical Services
• Head of Facilities
• PFI Team
• Capital Finance Team
• IPC team
• Fire Safety Team
• Health and Safety Team
• Clinical and Operational teams
• ICB/ NHSE Estates Leads

Role

Worcester Acute Hospital Trust provides healthcare for the population of Worcestershire across 3 main sites- Worcester Royal Hospital, Alexandra Hospital Redditch and Kidderminster Hospital and Treatment Centre. Each site has its own challenges with building condition and development opportunities. WRH is a PFI with 5 years left on the concession, AHR is a 1980s nucleus design hospital and KTC is a mixture of 1960s and more modern buildings.

This post requires a positive and proactive approach to Projects, confidence to challenge the status quo and the experience, knowledge and personality to effect change.

Role

Direct responsibility for the delivery of all stages of funded capital works schemes across all 3 sites, encompassing the process from feasibility through to handover and operationalisation. This includes responsibility for both internally and externally funded projects.

Oversee the development of future years Capital Plan as well as the management and execution of the current Capital Plan. Ensure the Capital Plan aligns with Trust Strategy and the 10-year Infrastructure plan.

Work closely with the Head of Operational Estates and Technical Services, to support the development and the delivery of the capital elements of the rolling Backlog Maintenance and Critical Infrastructure programme.

Direct responsibility for ensuring compliance with Trust Standing Financial Instructions (SFIs) and Procurement regulations, as well as all Trust Policies.

Establishment and maintenance of robust Project Governance, chairing Project Boards when appropriate, and preparing highlight reports for Trust Boards.

Responsible for conducting Post Project Evaluations, ensuring that lessons learned are applied to subsequent schemes.

Provide support to the Deputy Director of E&F in the development and ongoing review of the Estates Strategy, maintaining alignment with Trust Clinical Strategies

Play an integral part in developing and submitting bids for external funding, including initiatives such as Return to Constitutional Standards and the Estates Safety Fund. This includes ensuring a pipeline of prioritised bids is maintained to respond rapidly to funding opportunities with tight deadlines.

Line management of the Capital Planning team

Ability to deputise for the Director of E&F Strategic Estates at all levels.

Key Duties

Due to the nature of the post, the post holder will be on occasions required as necessary to work at weekends and in the evenings.

May be required to participate in Estates and Facilities On-Call Management Rota

The postholder will be expected to be on site at least 3 days a week and be flexible according to the service needs.

General Duties

Planning and organisational skills

Develop, maintain and control project documentation throughout the lifecycle.

Lead delivery of project plans: allocate tasks, manage risks/issues/dependencies, seek feedback and make timely decisions in the projects best interests.

Produce and submit required progress reports to Trust, system and national forums.

Proactively identify, manage and escalate risks and issues via agreed routes.

Plan and run regular team meetings; maintain an action/decision log

Chair and facilitate meetings, networks and events that enable delivery and decision-making.

Strategy & Policy Development

Support development and refresh of the Trusts Estates Strategy.

Develop capital procedures (prioritisation methods, business case standards) to maximise value from available resource.

Develop and implement policies to support efficient management of the healthcare estate.

Ensure capital developments align with and inform Trust clinical strategies.

Maintain awareness of national estates/capital strategy to identify funding opportunities and align bids.

Operational

Deliver the capital programme while maintaining operational functionality and minimising impact on patient care.

Maintain scope control; agree changes through the appropriate governance route.

Manage variations to minimise impacts on cost and programme.

Ensure delivery impacts are communicated, understood and approved by clinical/operational services.

Align Trust activities with construction programmes to mitigate delay and extension-of-time claims.

Apply analytical thinking to manage complex situations in a changing environment.

Act as senior advocate for projects; secure sponsorship and handle sensitive/political issues.

Work autonomously with strong time management; re-prioritise and adapt plans as needed.

Manage quality assurance, benefits evaluation and project closure documentation.

Ensure compliance with Trust governance requirements and relevant codes of conduct.

People Management and Training

Lead and manage Capital Project Managers assigned to programmes of work.

Commission and manage external consultants where required, ensuring appropriate governance and compliance.

Manage contractors and professional consultants across the portfolio; monitor performance (design, compliance, programme and site management) and contribute to quarterly/annual reviews and recommendations.

Communications and stakeholder management

The Operational Estates Team, the PFI Team and the Capital Planning team are dedicated to creating a genuinely collaborative approach for Capital Projects, recognising the specific skill sets of each team. The person in this role should willing and able to maintain and strengthen this partnership to ensure projects are delivered and handed over smoothly, efficiently, and safely.

Build and sustain effective relationships with key individuals across the Trust and system.

Plan and deliver stakeholder engagement to secure commitment, support and shared understanding.

Identify and manage stakeholder concerns, including challenging situations, to achieve resolution.

Communicate complex, sensitive or contentious issues clearly to a wide range of audiences.

Prepare concise, high-quality reports and papers; highlight risks, escalations and recommendations.

Business Cases

Prepare outline business cases, including feasibility work, budget estimates, programmes, drawings/specifications, tenders and reports for construction/refurbishment schemes.

Support completion of full business cases by preparing design options, detailed design, financial and contract information for approvals and funding decisions.

Establish and lead Capital Project Boards, as required.

Record and advise on derogations from statutory/non-statutory guidance and ensure appropriate governance visibility.

Finance and resourcing

Work with project and finance leads to set budgets; monitor, report variances and take corrective action in line with reporting requirements.

Manage project budgets for capital works, including purchasing of assets.

Plan and secure resources required to deliver large-scale projects.

Procure and manage external consultant support and monitor performance against requirements.

Able to negotiate with a commercially driven PFI delivery partner to ensure the Trust is getting Value For Money and projects delivered on programme

Personal Development

Maintain relevant knowledge and skills and manage own CPD programme.

Participate in the Trusts Personal Development Review and undertake appraisals as required.

Maintain knowledge of principles and techniques for managing people, finance and resources as relevant to the role.

Maintain knowledge of Trust policies, procedures and strategic direction.

Mental Effort

Sustained concentration is required for extended periods, e.g., analysing complex data from multiple sources to develop and maintain project plans and dashboards.

Duties are not exhaustive and may change with service needs; other duties within the grade may be required by agreement with the manager.

Person Specification

Skills/Knowledge

Essential

• Understanding of NHS Acute Trusts and the local, national and regional landscapes in which they operate.
• Proven knowledge of RIBA Plan of Work
• Presentation: being articulate and skilled in presenting complex ideas and proposals to others.
• Able to prepare and present concise and insightful reports for a broad range of audiences, including Executive led Boards
• Clear understanding of governance routes
• Skilled in the production of Project Documentation such as Gantt Charts/ Risk logs
• Knowledge of construction procurement methods
• In depth knowledge of CDM and Building Safety Act regulations and the Trust responsibilities under these
• In depth knowledge of HTMs/ HBNs
• Able to make sense of conflicting priorities and reach effective and efficient solutions

Desirable

• Detailed understanding of current NHS capital funding strategies

Qualifications

Essential

• Educated to degree level or equivalent experience in building services/ construction project management
• Post Graduate qualification in a relevant subject or equivalent level of experience.
• Project Management Qualification, such as PRINCE2, or APM

Desirable

• NEBOSH
• National General Certificate
• H&S for Construction
• ILM Level 3 or similar
• Membership of a professional institution such as RICS, RIBA, CIBSE, CIOB.

Personal Qualities

Essential

• Positive, collaborative approach to working with other teams
• Strong negotiation, facilitation and networking skills.
• Actively promote a culture where by patients, staff, visitors and colleagues are treated with respect and dignity; lead by example
• Prioritisation: able to manage work of self and others to accommodate competing priorities and meet demands
• Motivating: ability to inspire confidence in staff across the organisation and to influence and negotiate at a senior level. Ability to motivate self and others and work autonomously as well as working effectively as part of the team
• Holder of a current driving licence. Travel around the County will be required. The candidate must have access to a vehicle for this.

Desirable

• Experience of encouraging diversity of thinking as a means to promote positive change and fostering commonality

Experience

Essential

• Proven excellent project management skills and or PMO Experience
• Evidence of working in Capital Project management with over 4 years experience in the NHS
• Demonstrable experience in the financial management of a programme of capital works
• Significant experience of coordinating multiple projects with a range of values in a live clinical environment
• Extensive Demonstrable experience in the Commissioning of new Health Service facilities in an NHS environment
• Experience of managing a Project Management team
• Experience in managing both construction contractors and external support consultants such as Contract Administrators

Desirable

• Experience in managing an overarching Capital Plan
• Experience of supporting the development of an NHS Estates Strategy
• Experience of developing and submitting bids for external capital funding
• Ability to undertake a Post Project Evaluation and apply learning

Improving Diversity and Inclusive Recruitment

Essential

• As part of the Trust's aim to improve diversity across the Trust, positive action is being taken and all applications for this post from BAME, Disabled and LGBT+ candidates can request to be considered under an expanded Guaranteed Interview Scheme if they meet the minimum criteria as specified in the person specification for this role. Here you can declare if you wish to be considered under this expanded Guaranteed Interview Scheme and this response would be visible to the Shortlisting Panel.

Person Specification
Skills/Knowledge

Essential

• Understanding of NHS Acute Trusts and the local, national and regional landscapes in which they operate.
• Proven knowledge of RIBA Plan of Work
• Presentation: being articulate and skilled in presenting complex ideas and proposals to others.
• Able to prepare and present concise and insightful reports for a broad range of audiences, including Executive led Boards
• Clear understanding of governance routes
• Skilled in the production of Project Documentation such as Gantt Charts/ Risk logs
• Knowledge of construction procurement methods
• In depth knowledge of CDM and Building Safety Act regulations and the Trust responsibilities under these
• In depth knowledge of HTMs/ HBNs
• Able to make sense of conflicting priorities and reach effective and efficient solutions

Desirable

• Detailed understanding of current NHS capital funding strategies

Qualifications

Essential

• Educated to degree level or equivalent experience in building services/ construction project management
• Post Graduate qualification in a relevant subject or equivalent level of experience.
• Project Management Qualification, such as PRINCE2, or APM

Desirable

• NEBOSH
• National General Certificate
• H&S for Construction
• ILM Level 3 or similar
• Membership of a professional institution such as RICS, RIBA, CIBSE, CIOB.

Personal Qualities

Essential

• Positive, collaborative approach to working with other teams
• Strong negotiation, facilitation and networking skills.
• Actively promote a culture where by patients, staff, visitors and colleagues are treated with respect and dignity; lead by example
• Prioritisation: able to manage work of self and others to accommodate competing priorities and meet demands
• Motivating: ability to inspire confidence in staff across the organisation and to influence and negotiate at a senior level. Ability to motivate self and others and work autonomously as well as working effectively as part of the team
• Holder of a current driving licence. Travel around the County will be required. The candidate must have access to a vehicle for this.

Desirable

• Experience of encouraging diversity of thinking as a means to promote positive change and fostering commonality

Experience

Essential

• Proven excellent project management skills and or PMO Experience
• Evidence of working in Capital Project management with over 4 years experience in the NHS
• Demonstrable experience in the financial management of a programme of capital works
• Significant experience of coordinating multiple projects with a range of values in a live clinical environment
• Extensive Demonstrable experience in the Commissioning of new Health Service facilities in an NHS environment
• Experience of managing a Project Management team
• Experience in managing both construction contractors and external support consultants such as Contract Administrators

Desirable

• Experience in managing an overarching Capital Plan
• Experience of supporting the development of an NHS Estates Strategy
• Experience of developing and submitting bids for external capital funding
• Ability to undertake a Post Project Evaluation and apply learning

Improving Diversity and Inclusive Recruitment

Essential

• As part of the Trust's aim to improve diversity across the Trust, positive action is being taken and all applications for this post from BAME, Disabled and LGBT+ candidates can request to be considered under an expanded Guaranteed Interview Scheme if they meet the minimum criteria as specified in the person specification for this role. Here you can declare if you wish to be considered under this expanded Guaranteed Interview Scheme and this response would be visible to the Shortlisting Panel.

Employer details

Employer name

Worcestershire Acute Hospitals NHS Trust
Address

Charles Hastings Way

Worcester

Worcestershire

WR5 1DD

United Kingdom

Employer's website