Cancer MDT Coordinator

Job description

Detailed job description and main responsibilities
• Arrange, cover and co-ordinate the weekly/fortnightly/monthly MDT meetings for designated specialties to ensure they are run in accordance with the MDT requirements for Cancer Services - this includes meetings outside of the main treatment MDTs, such as, Diagnostic MDTs.
• Ensure all areas of the MDT are prepped in line with the requirements of the MDT, specific list needs, imaging and all required documentation as well as arranging where required pre and post MDT meetings
• Ensure that all required cancer outcomes and service data set (COSD) and Audit data is captured during the MDT meeting and transferred onto Somerset - this will include Staging Data, Performance scores, CNS present at diagnosis, next steps and other vital data. Ensure prompts are issued at MDT when this does not occur.
• The MDT Coordinator must review data uploaded on Somerset to ensure accuracy and completeness and arrange to meet weekly with the MDT lead and/or lead CNS to validate this.
• Circulate and collect an attendance register for the MDT meetings and maintain an electronic record of attendance for core members.
• Ensure a clinical member of staff is documenting outcomes from the start of the MDT
• Ensure accurate minutes of the MDT are circulated to the distribution list post MDT.
• Ensure that every patient with a cancer diagnosis is discussed at an MDT meeting.
• Ensure delays in patient's pathway are escalated to services so they can be resolved, for example: diagnostic tests.
• Ensure actions are raised on the Federated Data platform (FDP 360) Tool for next steps required and updates are tracked tracking accordingly.
• Ensure actions not responded to on the Federated Data platform (FDP 360) Tool are escalated appropriately to the next level.
• Develop and maintain effective working relationships with counterparts in other local Trusts.
• Ensure clinician completes a referral proforma and liaise with the appropriate MDT Co-ordinator for patients requiring discussion at a specialist MDT at another hospital (Imperial, The Royal Marsden & Chelsea & Westminster). Ensure that any imaging and pathology slides are sent to the other hospital in time for the MDT meeting.
• Monitor the generic inbox and ensure any patient requiring upgrade is added to the Somerset Cancer Registry (SCR) database in line with the process
• Correct and update any validations in relation to COSD and other required data monitored audits.

Person specification

Experience

Essential criteria

• NHS Experience
• Awareness of Cancer Wait Times Guidance
• MDT Experience
• Familiarity with NHS clinical and information processes and systems
• Experience of working in a busy environment with multiple teams
• Extensive experience of Microsoft Office applications and database software

Education and Qualifications

Essential criteria

• Degree or equivalent level of experience

Desirable criteria

• Computer or word processing qualification
• Medical Terminology Course

Skills and knowledge

Essential criteria

• High standard of written and verbal communication skills
• Attention to detail
• Ability to work as part of a team and use own initiative
• Excellent organisation skills
• High standard of time management skills
• Sound analytical skills

Important

• There may be some occasions when we have to close a vacancy earlier than the advertised closing date, this will be due to a high volume of applications. You are therefore advised to submit your application as early as possible to avoid disappointment.
• Please check your emails regularly (and your junk folder) as this is how we will communicate with you throughout the recruitment process.
• In submitting an application, you authorise the Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process, should you be appointed to the post.
• During the recruitment process your identity documentation (ie passport, driving licence, visa etc) will be scanned using a device which recognises UV, infrared and machine-readable zone security features of the documents provided.
• Employment at the Trust is offered subject to successful completion of a six month probationary period.
• Some roles may require weekend shift working across multiple sites
• We operate a joint recruitment hub across the North West London Acute Provider Collaborative Group. As part of this, your application and personal data may be shared with partner trusts within the group for recruitment and workforce purposes, in line with General Data Protection Regulation (GDPR)

Right to work

If you need sponsorship to work in the UK, please visit the Home Office website for information on sponsorship and visa status before you fill in your application form. Due to recent changes in the UK immigration rules which affect Skilled Worker Visas, Global Business Mobility, Higher Skill Level and Increased Salary Thresholds, please ensure that you are able to meet the requirements to live and work in the UK before applying. Further information about eligibility is available on