Band 4 Personal Assistant / Senior Administrator - General Management

Job description

Detailed job description and main responsibilities

There is an exciting opportunities for an experienced Personal Assistant to join a friendly team within General Management and Nursing department.

the post will provide an expert secretarial and administrative support to the General Management team and Senior Management Team.

Main duties of the Job

Applicants must be highly competent with all Microsoft packages and have proven high level minute taking skills. Attention to detail and a high degree of skill in receiving complex and sensitive information and managing it effectively are essential components of the job. Evidence of exemplary communication skills are vital together with the ability to prioritise and work to deadlines.

Please see the attached job description and person specification for a more detailed description.

Person specification

Qualifications/Training

Essential criteria

• GCSE English and Maths Grade A-C or equivalent
• OCR Award/Certificate in Text Processing/ Word Processing or equivalent qualification
• NVQ3 Business Administration or equivalent.
• RSA III in Typing or Word Processing or equivalent.
• Evidence of continued learning and development

Desirable criteria

• OCR IT in Outlook, Excel

Experience

Essential criteria

• Relevant experience of secretarial/ administration in an office environment
• Experience of using Microsoft systems including word processing, excel and outlook
• Experience of maintaining filing systems.
• Relevant experience of diary management, arranging meetings booking venues etc.
• Experience with dealing with matters of a sensitive and confidential nature.

Desirable criteria

• Relevant experience of handling petty cash.
• Experience of providing meeting administration support, formal minutes/note taking.
• Experience of using electronic staff records finance and rota systems.
• Line management or supervisory experience

Skills/Knowledge

Essential criteria

• Excellent IT skills and proficient with MS Office applications
• Ability to accurately populate and monitor databases and spread sheets with an eye for attention to detail.
• Excellent Ability to communicate at all levels effectively, written/verbal
• Excellent Organisational Skills and ability to prioritise and meet deadlines.
• Ability to deliver a high level of accuracy and consistency in all work undertaken.
• Knowledge of paper and electronic records management
• Ability to use initiative to resolve problems

UK Home Office Visa Sponsorship requirements

In accordance with UK Home Office requirements, Band 2 clinical and non-clinical roles and Band 3 Non-Clinical roles are not eligible for sponsorship.

Please note that the majority of non-clinical roles (Agenda for Change Band 3 - 6) with the exception of those which appear on this list -