Assistant Rota Co-Ordinator (Band 4)

Job description

Job summary

As an Assistant Rota Co-ordinator you will be responsible for supporting the Rota Co-ordinators to provide a comprehensive, high quality and effective service in the delivery of junior doctor rota co-ordination, ensuring minimum staffing is maintained at all times.

You will also be responsible for securing and booking bank and agency doctors at the appropriate rates.

Main duties of the job

The key responsibilities of this role will include carrying out any tasks relating to the resourcing of Medical Staff for designated specialties, ensuring an efficient process is followed to run an effective Medical Service 24/7, and minimise spend on locums whilst ensuring safe staffing..

The post holder will provide an efficient and high-quality rostering data administration service to their designated Rota Co-ordinators, supporting the use and maintenance of systems, data and information and ensuring robust data cleanse processes are carried out regularly.

Managing the Rotateam inbox on behalf of the wider team.

Act as authorised signatory for finalsing bank shifts on the Roster system, cross checking rosters/Rota's for accuracy and be responsible for processing claim forms for Senior Clinicians.

To provide cover to the Band 5 Rota Co-ordinators ensuring their rota's / rosters are kept up to date in their absence

Educated to BTEC/NVQ3 or equivalent qualification and / or experience, knowledge of Rostering platforms providing an eRostering Service and Roster building experience is essential. Excellent interpersonal and communication skills, ability to work under pressure and work to project timescales is a must.

About us

We are delighted to offer a wide range of benefits to employees including:

• Cycle to Work
• Travel Scheme
• Childcare Vouchers with Salary Sacrifice
• Onsite Nursery
• Buying and Selling Annual Leave
• Car Leasing
• Employee Assistance Programme
• Employee Health and Wellbeing
• Extensive Reward Scheme
• Counselling Service
• Financial packages including Vivup and Wagestream
• Staff Networks, Enable, Rainbow, Gender, Race Equality Ecoaware & Admin Network.

Our values:

We understand that it's down to the hard work, effort and dedication of our staff that makes a difference for our patients. Our people really do make our Airedale experience - we take pride in fostering a friendly, effective and caring work environment. Our values are part of our DNA, which are:

• Committed to Quality of Care
• Compassion
• Working together for patients
• Improving Lives
• Everyone Counts
• Respect and Dignity

Got questions before you apply, please contact the recruiting manager to find out more.

Job description

Job responsibilities

For full details of this job vacancy, please see attached full job description and person specification.

This position is not currently eligible for a certificate of sponsorship in line with Home Office guidance as it does not appear on the skilled worker visa occupation list.

If you currently hold a different type of visa allowing you to work in the UK we would welcome an application from you. If your visa expires or there is a change in status during your employment, the Trust will be required to review your employment which may result in the termination of your employment to comply with the relevant immigration legislation.

Job description
Job responsibilities

For full details of this job vacancy, please see attached full job description and person specification.

This position is not currently eligible for a certificate of sponsorship in line with Home Office guidance as it does not appear on the skilled worker visa occupation list.

If you currently hold a different type of visa allowing you to work in the UK we would welcome an application from you. If your visa expires or there is a change in status during your employment, the Trust will be required to review your employment which may result in the termination of your employment to comply with the relevant immigration legislation.

Person Specification

Qualifications

Essential

• BTEC/NVQ3 or equivalent qualification and or equivalent relevant experience

Skills

Essential

• Change management skills
• Able to self-organise, effectively prioritising own workload
• Analytical skills, numeracy and literacy. Ability to analyse data and formulate reports. Strong interpersonal and relationship building skills
• Able to develop effective working partnership within and beyond the employing organisation

Desirable

• Experience of medical rota co-ordination
• Experience of working with all grades of clinical staff /doctors
• Proven use of databases for data collation, retention and extraction
• Good understanding of NHS information requirements
• Familiarity with hospital systems and data collection processes

Experience

Essential

• Experience of managing rota's
• Experience of working with eRostering platforms providing an e-rostering service.

Desirable

• Experience of working in different parts of the healthcare system.
• Experience of other workforce systems such as ESR, Payroll.
• Experience/Knowledge of working with Retinue & Patchwork

Person Specification
Qualifications

Essential

• BTEC/NVQ3 or equivalent qualification and or equivalent relevant experience

Skills

Essential

• Change management skills
• Able to self-organise, effectively prioritising own workload
• Analytical skills, numeracy and literacy. Ability to analyse data and formulate reports. Strong interpersonal and relationship building skills
• Able to develop effective working partnership within and beyond the employing organisation

Desirable

• Experience of medical rota co-ordination
• Experience of working with all grades of clinical staff /doctors
• Proven use of databases for data collation, retention and extraction
• Good understanding of NHS information requirements
• Familiarity with hospital systems and data collection processes

Experience

Essential

• Experience of managing rota's
• Experience of working with eRostering platforms providing an e-rostering service.

Desirable

• Experience of working in different parts of the healthcare system.
• Experience of other workforce systems such as ESR, Payroll.
• Experience/Knowledge of working with Retinue & Patchwork

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Airedale NHS Foundation Trust
Address

Airedale General Hospital / Gateway House

Keighely / Skipton

BD20 6TD

United Kingdom

Employer's website