Administrator

Job description

Job summary

Are you looking for a new office based challenge working for a hardworking enthusiastic and vibrant mental health service?

Would you like to be part of a well functioning team which values the wellbeing of all members of the team and prides itself on being a team people want people want to work for?

We are seeking a part time Administrator to join the team! Based within the Oxfordshire Early Intervention Service (OEIS) office, the post holder will undertake a range of day to day administrative duties including managing records, processing referrals, coordinating meetings, maintaining electronic systems, and supporting communication across the team.

We would love to hear from you should this exciting role appeal to you. Please contact Cynthia Wakonyo (Performance & Administration Manager) if you have any questions regarding this post.

Main duties of the job

• Be responsible for providing an efficient administrative/secretarial service to the OEIS team
• Be a contact and channel of communication between users of the service and the team, maintaining a professional but sympathetic manner.
• Taking minutes of meetings.
• Deal appropriately with sensitive and confidential information from the clinical team using initiative to direct appropriately.
• Provide reception cover
• Provide ad hoc, flexible, and focussed admin support to the team as required, ensuring that the office is stocked with relevant forms and stationery to ensure a smooth-running office.

About us

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"

Our values are: "Caring, safe and excellent"

We offer a wide range of benefits designed to support your career and wellbeing. These include:

o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Job description

Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Job description
Job responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

Person Specification

Experience

Essential

• Level 3 admin qualification

Desirable

• Experience of working within the NHS

Admin Skills

Essential

• Experience of using spreadsheets

Desirable

• Experience of using Microsoft Office

Admin skills

Essential

• Experience of using database systems

Desirable

• Experience of using RIO and/or TOBI

Person Specification
Experience

Essential

• Level 3 admin qualification

Desirable

• Experience of working within the NHS

Admin Skills

Essential

• Experience of using spreadsheets

Desirable

• Experience of using Microsoft Office

Admin skills

Essential

• Experience of using database systems

Desirable

• Experience of using RIO and/or TOBI

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford Health NHS Trust
Address

John Sharich House, Slade Site

Horspath Driftway

Oxford

OX3 7JH

United Kingdom

Employer's website