Administrator

Job description

Help Young People Discover Their Potential and Build Their Future

At Barnardo's, we believe every young person deserves the opportunity to develop the confidence, skills, and experience needed to achieve their aspirations and make a successful transition into adulthood.

We are seeking an enthusiastic, organised, and proactive Administrator to join our team at our new Barnardo's service in Wythenshawe, Manchester.

Barnardo's and Amazon have partnered to deliver an innovative programme that aims to support and transform the lives of young people across the Manchester area who are not currently in education, employment, or training.

We are committed to creating an inclusive workforce and particularly welcome applications from individuals with care experience and those whose lived experiences can bring valuable insight to our work with children, young people, and families.

As the Administrator, you will be the first point of contact for enquiries, providing information about the project and communicating key messages to young people, partners, and stakeholders. You will play a vital role in supporting the day-to-day operation of the service by delivering high-quality administrative support.

• Key working relationships:
  Internal contacts: Regional Admin, JOBS Project Team
  External contacts: Amazon, Job Centre Plus, local authorities and other charities.
  Job Purpose:
  To provide administrative support to the JOBS Project Manchester service. To be
  the first point of contact for the service.
  
  Key Responsibilities:
• First point of contact for enquiries and information to internal and external
  contacts
• Assist the Team Manager with financial processes and management (e.g.
  maintaining petty cash, processing invoices, staff expenses and travel
  allowance for learners)
• Coordinate diaries, arrange meetings, prepare documents and reports, and take accurate minutes at meetings.
• Input data, maintain filing systems, and develop and maintain learner records, both electronically and manually.
• Maintain and update spreadsheets, ensuring accurate data recording and tracking to support reporting requirements.Assist in the organisation and administration of events, activities, and programme-related meetings as required.
• Support the recruitment, onboarding, and engagement of young people participating in the programme.
• Provide administrative support for the Springboard Fund and learner bursary processes.
• Support the preparation, collation, and distribution of reports, correspondence, and other project documentation.
• Ensure information is handled confidentially and in line with GDPR and organisational policies.
• Take responsibility for your own professional development, including completing mandatory training and attending relevant learning and development opportunities.

This Job Description and Person Specification reflect the duties of the post as they exist at this time and may be subject to be changed based on the needs of the Department Programme. The post-holder may be required to undertake other duties commensurate with the salary and competence requirements of this post from time to time as required.

Although this contract has a permanent status, please be aware that this post is subject to funding currently to 31 March 2027 and therefore should this funding not be extended further, you may be subject to a redundancy consultation or a TUPE arrangement.

Please note due to the high volume of applications for some posts, this advert might close before the displayed closing date. We recommend that you apply for this role as soon as possible

Pay & Reward Framework

We appreciate our colleagues' dedication and their commitment to delivering excellence in the vital work we do, driven by their passion and commitment to Barnardo's values . We also know that we can only realise our ambitions and achieve better outcomes for more children, thanks to the talent, hard work and creativity of our people.

We are committed to a rounded colleague experience with an approach to both pay and rewards that are fair, attractive, and progressive. This is in support of our strategic ambition to ensure Barnardo's is a place everyone can belong, grow and thrive.

The salary range advertised is in line with our pay principles, for consistency and fairness while recognising the skills and experience applicants bring to the role. Appointing salaries can be discussed further at appointment stage; we do seek to appoint within this range always exercising responsible stewardship.

Benefits

Workplace Offer: What it means for you

Our hybrid working initiative is based on trust, flexibility and empowerment. We understand our workplace offer means different things to different people, and we encourage those conversations. This may mean working at one of our stores, services, working at home, in the community, at one of our Collaboration Hubs or depending on the role any combination of these. Please read through the advert carefully to understand the remits of hybrid working that will be specific to the role.

Barnardo's require colleagues to be UK residents, based in the UK and to complete their roles from within the UK (with the exception of colleagues providing Barnardo's services in Jersey and colleagues who live in the Republic of Ireland providing services in Northern Ireland)

• Barnardo's believe in creating equality of opportunity in the workplace and supporting people to manage their work-life balance; we are therefore open to offering flexible working arrangements.
• Annual Leave entitlement for full-time colleagues is 26 days per annum, increasing to 27 days per annum, after 3 years Barnardo's service, 29 days per annum, after 5 years Barnardo's service and 30 days per annum, after 7 years Barnardo's service. Those working less than full time are entitled to the same level of holiday pro rata
• The ability to buy up to another 5 days annual leave via our Buy Your Leave scheme
• A host of family friendly leave options including company Maternity Paternity and Adoption pay; together with all family additional leave options
• Service related sick pay from day 1
• Access to a Group Personal Pension with a matched 4% or 6% contribution from Barnardo's. Ability to pay via salary sacrifice to garner both tax and NI savings on your own contribution
• Death in service cover of 4x annual earnings for all staff contributing to our Group Personal Pension
• Cycle2work scheme
• Interest free season ticket loans
• Discounts and cashback from at high street shops including major supermarkets, cinemas, gyms, leisure/theme parks, holidays and much more via our Benefit Portal
• 20% discount at Barnardo's stores
• Opportunity to purchase a health cash plan to claim towards dental, glasses, therapy etc
• Free access to round the clock employee assistance program for advice and support
• Access to Barnardo's Learning and Development offer

*T&C's apply based on contract

About Barnardo's

We are committed to being an inclusive employer and cultivating a culture where everyone can belong and thrive through inclusion and connectivity. We want our workforce to be reflective of the communities we work with, and for equality, diversity and inclusion to be embedded in everything we do. We are a Disability Confident Leader, are progressing our ambition to be an anti-racist organisation with Anti-Racism Commitments and actions in place and have networks for colleagues who are disabled, LGBT+, Black and Minoritised Ethnic and Women. We particularly encourage applications from Black and Minoritised Ethnic and/or disabled candidates who are currently underrepresented in our workforce. For disabled applicants, we offer reasonable adjustments throughout the recruitment process.