Administrative Officer - Obstetrics & Gynaecology

Job description

Job summary

This exciting Administrative Officer role sits within Women's Services at Leeds Teaching Hospitals NHS Trust and provides vital administrative and clerical support to the Obstetrics and Gynaecology Department. Based at St James's University Hospital, you will work closely as part of a multidisciplinary team to support the delivery of safe, effective and patient-centred care.This is a fixed-term role for 12 months.The role provides comprehensive administrative support across the Obstetrics and Gynaecology department. Key responsibilities include coordinating meetings, preparing agendas and minutes, maintaining databases and action trackers, typing clinic letters, and supporting with the timely booking of clinics in line with the effective management of patient pathways. The successful postholder will be expected to work flexibly in response to the needs of the service.Previous administrative experience is essential and experience within the NHS or healthcare environment would be advantageous.
Main duties of the job

The post holder will be required to provide effective administration and clerical support to the Obstetrics and Gynaecology department. The post holder will be responsible for inputting data onto internal and external databases and undertaking general administrative duties such as organising meetings and minute taking, and at times contacting patients to organise appointments. The post holder will be expected to arrange and plan their own work on a day-to-day basis within the overall demands and priorities of the department.Please see Job Description for further information.
About us

The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time.Our vision is to provide the highest quality specialist and integrated care.We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page.Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do.

Job description

Job responsibilities

For questions about this job, contact:
Name: Shabela Mukhtar Position: Patient Services Coordinator Email: [email protected] Phone number: 0113 20 64329
Why you should join our Team
Women's Services at Leeds Teaching Hospitals NHS Trust is one of the largest and most diverse services of its kind in the region, providing care to thousands of women and families every year. Our teams are committed to delivering safe, high-quality and compassionate care, whilst continually striving to improve the services we provide. As part of our team, you will play an important role in supporting the governance, quality and safety processes that underpin excellent patient care.

We are proud of our supportive and inclusive working culture. We value teamwork, kindness, professionalism and continuous improvement, and we work collaboratively across maternity, gynaecology and corporate teams to achieve the best outcomes for our patients and staff. No two days are the same, making this a rewarding role for someone who enjoys variety, problem-solving and contributing to meaningful change.

You will be joining a dedicated team that values everyone's contribution and encourages personal and professional development. We invest in our staff through training opportunities, learning and development programmes and the chance to gain experience across a wide range of governance, quality and operational functions. Whether you are looking to build on existing administrative experience or develop a career within the NHS, this role offers an excellent opportunity to make a tangible difference while being supported to grow and succeed.

As part of Leeds Teaching Hospitals NHS Trust, you will also benefit from working within one of the largest and most respected NHS organisations in the country, guided by our values of being kind, open and honest, responsible and one team.
What you will bring to the role
We are looking for someone who can demonstrate the following:

• Highly organised with excellent time management skills and the ability to prioritise a varied workload.
• Strong administrative experience, including meeting coordination, minute taking and document management.
• Excellent attention to detail and a commitment to maintaining accurate records and governance documentation.
• Confident using Microsoft Office applications, databases and electronic record systems.
• Excellent written and verbal communication skills, with the ability to build positive working relationships.
• Proactive and self-motivated, able to work independently and use initiative to solve problems.
• Experienced in monitoring actions, maintaining trackers and supporting reporting and assurance processes.
• Adaptable, flexible and able to manage competing priorities in a busy environment
• Committed to maintaining confidentiality and handling sensitive information appropriately.
• A collaborative team player who is committed to quality improvement, patient safety and excellent service delivery.

Please see the attached job description for further information about this vacancy.
About Leeds Teaching Hospital NHS Trust
Our Trust values

The Leeds Way is working together to support each other and deliver the best possible care to patients.

We are....

Responsible Open and Honest One Team Kind

Our Trust priorities

Our purpose: Excellent, safe and sustainable care for every patient every time

Our priorities:

People Improvement and Innovation Partnerships Outcomes
Sponsorship Eligibility
To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.

Job description
Job responsibilities

For questions about this job, contact:
Name: Shabela Mukhtar Position: Patient Services Coordinator Email: [email protected] Phone number: 0113 20 64329
Why you should join our Team
Women's Services at Leeds Teaching Hospitals NHS Trust is one of the largest and most diverse services of its kind in the region, providing care to thousands of women and families every year. Our teams are committed to delivering safe, high-quality and compassionate care, whilst continually striving to improve the services we provide. As part of our team, you will play an important role in supporting the governance, quality and safety processes that underpin excellent patient care.

We are proud of our supportive and inclusive working culture. We value teamwork, kindness, professionalism and continuous improvement, and we work collaboratively across maternity, gynaecology and corporate teams to achieve the best outcomes for our patients and staff. No two days are the same, making this a rewarding role for someone who enjoys variety, problem-solving and contributing to meaningful change.

You will be joining a dedicated team that values everyone's contribution and encourages personal and professional development. We invest in our staff through training opportunities, learning and development programmes and the chance to gain experience across a wide range of governance, quality and operational functions. Whether you are looking to build on existing administrative experience or develop a career within the NHS, this role offers an excellent opportunity to make a tangible difference while being supported to grow and succeed.

As part of Leeds Teaching Hospitals NHS Trust, you will also benefit from working within one of the largest and most respected NHS organisations in the country, guided by our values of being kind, open and honest, responsible and one team.
What you will bring to the role
We are looking for someone who can demonstrate the following:

• Highly organised with excellent time management skills and the ability to prioritise a varied workload.
• Strong administrative experience, including meeting coordination, minute taking and document management.
• Excellent attention to detail and a commitment to maintaining accurate records and governance documentation.
• Confident using Microsoft Office applications, databases and electronic record systems.
• Excellent written and verbal communication skills, with the ability to build positive working relationships.
• Proactive and self-motivated, able to work independently and use initiative to solve problems.
• Experienced in monitoring actions, maintaining trackers and supporting reporting and assurance processes.
• Adaptable, flexible and able to manage competing priorities in a busy environment
• Committed to maintaining confidentiality and handling sensitive information appropriately.
• A collaborative team player who is committed to quality improvement, patient safety and excellent service delivery.

Please see the attached job description for further information about this vacancy.
About Leeds Teaching Hospital NHS Trust
Our Trust values

The Leeds Way is working together to support each other and deliver the best possible care to patients.

We are....

Responsible Open and Honest One Team Kind

Our Trust priorities

Our purpose: Excellent, safe and sustainable care for every patient every time

Our priorities:

People Improvement and Innovation Partnerships Outcomes
Sponsorship Eligibility
To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.

Person Specification

Qualifications

Essential

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Desirable

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Experience

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Person Specification
Qualifications

Essential

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Desirable

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Experience

Essential

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Desirable

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Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Leeds Teaching Hospitals
Address

Cross Site

Leeds

West Yorkshire

LS9 7TF

United Kingdom

Employer's website