Administrative Officer Nursing Professional Standards & Workforce Team

Job description

Job summary

The Nursing Professional Standards and Workforce Team is seeking an administrator for 30 hours a week.

As part of corporate nursing, you will be providing administrative support to the Assistant Director of Nursing and Heads of Nursing based in the team and working closely with the Business Support Manager.

The Nursing Professional Standards & Workforce Team have offices in Carmarthen and Haverfordwest and you will be able to work flexible hours across the week at either location. There will also be an opportunity for some of these hours to be worked from home.

As an Administrative Officer, you will play an important role in supporting the department by providing a high-quality administrative and secretarial service. Working both independently and as part of a wider team, you will help ensure the smooth day-to-day running, while always maintaining professionalism and confidentiality.

Main duties of the job

You will use a variety of IT systems and software packages, including Microsoft Word, Excel and Teams, to support a range of administrative activities. This role involves communicating with colleagues across a large team who support nursing workforce planning, regulation, education and training, so strong communication and organisational skills are essential.

Your day-to-day duties will include arranging meetings and appointments, helping to organise events, maintaining accurate records and databases, and supporting meetings by preparing agendas, taking minutes and monitoring action points. You will also assist with general office administration, including document management, photocopying and ordering supplies through Oracle and other procurement systems.

This is a varied and rewarding role that would suit someone who is organised, proactive and enjoys providing excellent administrative support in a busy and supportive team environment.

About us

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

• Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
• Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
• Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
• 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 99 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
• Numerous mental health and learning disabilities services

Job description

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 29/09/2026

Job description
Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents.

The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

Interviews will be held on 29/09/2026

Person Specification

Qualification and Knowledege

Essential

• Level 3 qualification (e.g. A levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / office skills and knowledge

Desirable

• Knowledge of Medical/Healthcare Terminology

Experience

Essential

• Experience of working in an administrative / office environment
• Familiar and competent with Microsoft IT packages, especially Word, Excel and Powerpoint
• Familiar and confident using email and searching the internet

Desirable

• Experience of working in a multidisciplinary team.

Other

Essential

• Flexible approach to needs of the service

Desirable

• Welsh Speaker (Level 1)

Person Specification
Qualification and Knowledege

Essential

• Level 3 qualification (e.g. A levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / office skills and knowledge

Desirable

• Knowledge of Medical/Healthcare Terminology

Experience

Essential

• Experience of working in an administrative / office environment
• Familiar and competent with Microsoft IT packages, especially Word, Excel and Powerpoint
• Familiar and confident using email and searching the internet

Desirable

• Experience of working in a multidisciplinary team.

Other

Essential

• Flexible approach to needs of the service

Desirable

• Welsh Speaker (Level 1)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Hywel Dda University Health Board
Address

Withybush General Hospital,

Fishguard Road

Haverfordwest

SA61 2PZ

United Kingdom

Employer's website