Administrative Assistant

Job description

Job summary

NHS Band 2: Salary £25,272 pro rata perannum (actual Salary: £12,636 per annum)

Contract Type: Permanent

Location Base: St Mary's Hospital,Parkhurst Road, Newport, Isle of Wight, PO30 5TG

Hours Per Week: Part time 18.75

We are looking for a motivated and organised AdministrativeAssistant to join our Facilities Services team. This is an excellentopportunity for someone with strong customer service and administrative skillswho enjoys working in a busy and varied environment.

Main duties of the job

As an Administrative Assistant, you will:

• Process and maintain staff ID badge and access requests accurately and efficiently.
• Maintain electronic records and databases, ensuring information is accurate and up to date.
• Act as a first point of contact for enquiries received by telephone, email and in person.
• Welcome visitors and provide information, guidance and signposting to the appropriate department or team member.
• Support the wider Facilities Services administration team with a variety of clerical and administrative tasks.
• Contribute to continuous improvement initiatives across the department.

About us

Working as a partnership, both Isle of Wight NHS Trust andPortsmouth Hospitals University NHS Trust have a shared vision for excellencein care for our patients and communities; with a set of strategic aimsunderpinning how we will achieve this.

The single corporate service is delivered across bothorganisations. You may be based at either IWT or PHU and individuals maybe required to undertake business travel between sites. For leaders managingstaff across multi-site locations, you will need to be visible and provide inperson leadership. The arrangements and frequency will be agreed locally.

The health and wellbeing of our staff is at the forefront ofeverything we do. We are proud to be able to offer our staff some fantasticbenefits including our on-site Nursery, access to our free Beach Hut for thoselong summer days, our on-site Wellness Centre including a gym and a swimmingpool, access to our fantastic staff networks including LGBTQ, Race Equality andDisAbility, and awards ceremonies to recognise your achievements. We believe wecan offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring interms of your education, opinions, culture, ethnicity, race, sex, genderidentity and expression, nation of origin, age, languages spoken, veterans' status, colour, religion, disability, sexual orientation, and beliefs.

Job description

Job responsibilities

Working as part of the Single Corporate Services model, you will provide administrative support across Facilities Services, with a primary focus on processing staff ID badges and access requests for Isle of Wight NHS Trust.

What We Are Looking For

We are seeking someone who is:

• Professional and approachable.
• Customer focused and committed to delivering a high-quality service.
• Able to work independently as well as part of a team.
• Flexible, reliable and able to manage competing priorities.

Working for Us

As part of the Single Corporate Services team, you will support services delivered across both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust. The role is primarily site based and may occasionally require travel between locations in line with service needs.

This is a fantastic opportunity to join a supportive team and contribute to the delivery of efficient services that support patient care and frontline staff across the Trust.

For full job details and person specifications, please refer to enclosed job description.

Job description
Job responsibilities

Working as part of the Single Corporate Services model, you will provide administrative support across Facilities Services, with a primary focus on processing staff ID badges and access requests for Isle of Wight NHS Trust.

What We Are Looking For

We are seeking someone who is:

• Professional and approachable.
• Customer focused and committed to delivering a high-quality service.
• Able to work independently as well as part of a team.
• Flexible, reliable and able to manage competing priorities.

Working for Us

As part of the Single Corporate Services team, you will support services delivered across both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust. The role is primarily site based and may occasionally require travel between locations in line with service needs.

This is a fantastic opportunity to join a supportive team and contribute to the delivery of efficient services that support patient care and frontline staff across the Trust.

For full job details and person specifications, please refer to enclosed job description.

Person Specification

Experience

Essential

• Experience of working in a customer service environment.

Qualifications

Essential

• GCSE English (or equivalent).
• Good IT skills, including Microsoft Word and Excel.
• Excellent verbal and written communication skills.
• Strong organisational skills and attention to detail.
• The ability to manage confidential information appropriately.

Desirable

• NVQ/BTEC Level 2 in Business Administration or equivalent qualification.

Person Specification
Experience

Essential

• Experience of working in a customer service environment.

Qualifications

Essential

• GCSE English (or equivalent).
• Good IT skills, including Microsoft Word and Excel.
• Excellent verbal and written communication skills.
• Strong organisational skills and attention to detail.
• The ability to manage confidential information appropriately.

Desirable

• NVQ/BTEC Level 2 in Business Administration or equivalent qualification.

Employer details

Employer name

Isle of Wight NHS Trust
Address

St Mary's Hospital (IOW)

Parkhurst Road

Newport

Isle of Wight

PO30 5TG

United Kingdom

Employer's website