Administration Team Coordinator - Endoscopy (fixed term - mat leave)

Job description

Job summary

Closing Date: 9th November 2026

Shortlisting to take place after closing date: commencing 10th November 2026

Interview expected to take place in the week following shortlisting: commencing 23rd November 2026

An exciting opportunity has become available for a full time Team Co-ordinator working within the Surgery and digestive diseases CSU.

The post holder will be responsible for managing the team that ensures theatre endoscopy lists are covered, booked appropriately and efficiently to achieve national targets for patient treatment. The role will involve working alongside a multidisciplinary team to make sure cancer cases are booked promptly and that routine cases are dealt with within targets times. There will be an emphasis on waiting list management and validation.

The successful candidate will be capable of working under pressure whilst remaining calm, use initiative to solve problems, and be committed to making service improvements.

Experience of working with and knowledge of the Referral to Treatment Access Rules and National Cancer Targets is essential.

Main duties of the job

Responsibility for the management of the team booking Endoscopy waiting lists (encompassing Gastroenterology, General Surgery, Colorectal and Upper Gastroenterology Surgery) department within Bradford Teaching Hospitals Foundation Trust, ensuring the waiting list targets and activity targets in all areas of waiting list management are met for this speciality. The post holder will work closely with the Cancer trackers to ensure cancer patients are treated within the appropriate target time. The post holder will be responsible for the maximisation of Endoscopy sessions lists ensuring cover is available to cover consultant leave and on-call arrangements.

About us

Our People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:

• We value people
• We are one team
• We care

We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.

Job description

Job responsibilities

Please see the attached job description and personal specification for details of the main duties of the role

Job description
Job responsibilities

Please see the attached job description and personal specification for details of the main duties of the role

Person Specification

Qualifications

Essential

• GCSE English Language & Maths level 4 or above, or Functional Skills Level 2
• RSAIII/OCR Typing/Word Processing, or equivalent qualification or skills
• Evidence of on-going personal development

Desirable

• Level 3 Business Administration Qualification

Experience

Essential

• Previous medical/secretarial/NHS administration experience (ideally 2 years)
• Experience of managing a team to deliver an exceptional customer service
• Ability to demonstrate relevant management and administrative experience in the NHS
• Work with database systems including design and outputs; preferably SystemOne and Cerner.
• Experience of planning and organising work allocation/delegation to team members to deliver a high quality performance within policy and service timescales.
• Minute taking
• Customer service with ability to deal with complaints
• Experience of analysing performance data and for identifying ways in which the service can be improved at a service, team and individual level.
• Experience and/or knowledge of providing guidance to other team members on policies & procedures being executed by the them
• Involvement in the delivery and implementation of service improvements using a range of service improvement and project management techniques.

Skills

Essential

• Good keyboard and computer skills including Microsoft Office Suite
• Able to interpret, analyse and present data in ways that are easy to understand
• Professional with a good telephone manner
• Enthusiastic, self motivated and flexible.
• Ability to work on own initiative and under pressure as well as prioritising, managing/delegating a diverse workload

Desirable

• Work with financial systems (invoicing, setting up payments)

Knowledge

Essential

• Understanding of Information Governance and Confidentiality
• Knowledge of the health-related databases - particularly SystemOne & Cerner including responsibility of processing this highly confidential data for the functioning of services and providing activity reports.

Desirable

• Recruitment and selection of staff
• Performance management and appraisal processes

Person Specification
Qualifications

Essential

• GCSE English Language & Maths level 4 or above, or Functional Skills Level 2
• RSAIII/OCR Typing/Word Processing, or equivalent qualification or skills
• Evidence of on-going personal development

Desirable

• Level 3 Business Administration Qualification

Experience

Essential

• Previous medical/secretarial/NHS administration experience (ideally 2 years)
• Experience of managing a team to deliver an exceptional customer service
• Ability to demonstrate relevant management and administrative experience in the NHS
• Work with database systems including design and outputs; preferably SystemOne and Cerner.
• Experience of planning and organising work allocation/delegation to team members to deliver a high quality performance within policy and service timescales.
• Minute taking
• Customer service with ability to deal with complaints
• Experience of analysing performance data and for identifying ways in which the service can be improved at a service, team and individual level.
• Experience and/or knowledge of providing guidance to other team members on policies & procedures being executed by the them
• Involvement in the delivery and implementation of service improvements using a range of service improvement and project management techniques.

Skills

Essential

• Good keyboard and computer skills including Microsoft Office Suite
• Able to interpret, analyse and present data in ways that are easy to understand
• Professional with a good telephone manner
• Enthusiastic, self motivated and flexible.
• Ability to work on own initiative and under pressure as well as prioritising, managing/delegating a diverse workload

Desirable

• Work with financial systems (invoicing, setting up payments)

Knowledge

Essential

• Understanding of Information Governance and Confidentiality
• Knowledge of the health-related databases - particularly SystemOne & Cerner including responsibility of processing this highly confidential data for the functioning of services and providing activity reports.

Desirable

• Recruitment and selection of staff
• Performance management and appraisal processes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Bradford Teaching Hospitals NHS Foundation Trust
Address

Bradford Royal Infirmary

Smith Lane

Bradford

BD9 6DA

United Kingdom

Employer's website