Administration Assistant

Job description

Mid and South Essex NHS Foundation Trust is the only acute hospital provider in the Mid and South Essex Integrated Care System (ICS), which is a system of health and care partners working together for our local population.

Within Mid and South Essex there are 149 GP practices, operating from over 200 sites, forming 27 Primary Care Networks and one Ambulance Trust. There are also three main community and mental health service providers who work together through a community collaborative.

We collaborate with other valuable partners, including three Healthwatch organisations, nine voluntary and community sector organisations and three top tier local authorities, with seven district, borough and city councils, as well as our local universities.

Job overview

The post holder is required to provide comprehensive administrative service to the Critical Care multidisciplinary team, including a full range of personal assistant duties to the Matron, Clinical Lead, and departmental multidisciplinary team (inc. medical, nursing, and allied healthcare professionals). All tasks undertaken will be completed to a high standard, enabling the effective achievement of operational and managerial duties and will contribute towards the smooth running and development of Critical Care services.

The post-holder will be required to work cohesively with their counterparts across MSE Critical Care, including providing remote cross-site support to ensure a consistent and effective administration service is maintained.

***Please note we are unable to sponsor this post***

Main duties of the job

The post holder is required to provide comprehensive administrative service to the Critical Care multidisciplinary team, including a full range of personal assistant duties to the Matron, Clinical Lead, and departmental multidisciplinary team (inc. medical, nursing, and allied healthcare professionals). All tasks undertaken will be completed to a high standard, enabling the effective achievement of operational and managerial duties and will contribute towards the smooth running and development of Critical Care services.

The post-holder will be required to work cohesively with their counterparts across MSE Critical Care, including providing remote cross-site support to ensure a consistent and effective administration service is maintained.

Working for our organisation

Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.

We aim to make the most of our skills and experiences so we can become the best we can be. As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.

Detailed job description and main responsibilities

Are you looking for an exciting new role using your unique qualities, then we want to hear from you.

For full details about this varied and rewarding role, please see attached job description.

We look forward to your application.

Person specification

Qualifications

Essential criteria

• 5 GCSE's, including Maths and English at grade C or above, or equivalent

Desirable criteria

• NVQ level 3 in administration or equivalent

Knowledge and experince

Essential criteria

• Demonstrable experience in an administration role
• Demonstrable knowledge of Microsoft software (Outlook, Word, Excel, PowerPoint)

Desirable criteria

• Administrative experience within a clinical environment inc. working knowledge of EPR systems

Please be aware as per the new Immigration guidelines we cannot sponsor candidates with a salary (full time or pro Rata) under the current minimum threshold.

Please note, the selection processes at Mid and South Essex NHS Foundation Trust are in place to ensure we recruit candidates with the right skills and values, please be advised that the use of AI in applications are monitored. We remain vigilant against candidates who misuse these tools to generate an application that doesn't accurately reflect their skills, and you will be required to declare on your application if AI has been used before submitting your application.

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