Admin Officer - Level 3 - St Dogmaels Community School

Job description

**This post is restricted to internal applicants only**

12 hours per week , term time only

Contract Permanent

Salary Level 3 Grade 5 SCP10

Welsh language Essential - fluent spoken and written Welsh and English

Closing date 12/11/26

Interviews 19/11/26

Grade 5 - £27,709 for 12 hours per week term time only for 45.8 weeks per annum equating to £7,893.96 pro rata

Are you organised, friendly and good with people? Would you like a job that fits around family life and makes a real difference to a school community? We are looking for an Administration and Organisation Officer to join our small, supportive team for two days a week.

About the role

You will be the first friendly face and voice of the school for parents, visitors and the community. Working closely with the Headteacher, you will keep the school running smoothly by:

• running the school office and reception, in Welsh and English
• keeping pupil records and attendance accurate and up to date
• managing school finance, budget monitoring and online payments for meals, trips and clubs
• organising trips, events and communication with parents
• supporting the Headteacher and the Governing Body

About you

You will:

• speak, read and write Welsh and English fluently
• have very good ICT skills and experience of administrative and financial systems
• be well organised, accurate and calm when the office gets busy
• handle confidential information with discretion
• be warm and approachable with children, parents and colleagues

Experience of school systems, such as a school information management system or online payments, would be an advantage. Training will be provided.

What we offer

• a welcoming school at the heart of the St Dogmaels community
• term-time working that fits around family life
• the Local Government Pension Scheme and Pembrokeshire County Council employee benefits
• training and support to develop in the role

Find out more

We warmly welcome visits to the school. To arrange a visit or an informal chat, please contact Mrs Elinor Bennett on 10239 613596 or [email protected]

The job description and person specification are attached. Please read them before you apply, and show in your application how you meet each essential requirement.

Employee Benefits

Our employee benefits are designed to help invest in your future and are in addition to living and working in Pembrokeshire, one of the most beautiful and desirable counties in the UK. For further details, please refer to the Employee Benefits leaflet attached.

The Visit Pembrokeshire website https://www.visitpembrokeshire.com/ is an excellent source of information, and showcases the wide variety of activities, amenities and adventures that await you.

Please refer to the job description above for more details on this vacancy and the person specification.

Employment Checks

This post is subject to a DBS disclosure check.

Where it is appropriate for your role and responsibility, the personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by visiting https://www.cifas.org.uk/fpn.

Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Please note that at this point, Pembrokeshire County Council is not accepting applicants who require a Skilled Worker visa as a prerequisite to a right to work in the UK. Applicants should ensure they have the right to work in the UK before applying for a vacancy.

Guidance Note: Use of AI and Accuracy of Information:

• We understand that applicants may choose to use tools such as generative AI to support the preparation of their application. While the use of such tools is permitted, it remains the applicant's full responsibility to ensure that all information submitted is factually accurate, truthful, and representative of their own skills, experiences and qualifications.
• Providing information that is false, misleading, or exaggerated, regardless of whether it was generated by AI or not, may result in disqualification from the recruitment process or dismissal if discovered after appointment.
• By submitting this application, you confirm that all content provided is accurate and submitted in good faith.

The Supported Employment Programme is a group of local authority based enterprises that employs over 75 people with a disability or work limiting health condition, please visit the link below for further information: Pembrokeshire Supported Employment Programme - Pembrokeshire County Council

Safeguarding

Safeguarding and protecting children and adults at risk is a high priority for Pembrokeshire County Council. We aim to support vulnerable children and adults at risk to ensure they are as safe as they can possibly be. We are committed to ensuring their safety and will take action to safeguard their well-being. The Council's Corporate Safeguarding Policy provides a framework for every member of staff and Service within the Council, setting out responsibilities in relation to safeguarding and protecting children and adults at risk as well as the methods by which the Council will be assured that it is fulfilling its duties.

This policy applies to all Council employees and workforce, councillors, volunteers and also service providers that are commissioned by the Council. Safeguarding is everyone's business whether they work for, or on behalf of, the Council.

Support & Additional Info

• Please contact the HR Systems Team as early as possible if you're unable to apply online by emailing [email protected] .
• Please contact the Recruitment Team if you have any queries relating to this vacancy by emailing [email protected] .
• Local Government Employees on National Joint Council (NJC) terms are subject to national pay bargaining; all salaries currently stated in our adverts are as 01/04/2025.
• Please note, we have a legal obligation to consider employees for suitable alternative employment if their posts are at risk; therefore prior consideration will be given to existing employees who meet the person specification and are registered on our redeployment pool.

Welsh language skills are essential. Applications may be submitted in Welsh and will not be treated less favourably than applications submitted in English.