Admin Office Manager

Job description

Job summary

This role is situated within the Microbiology Administration Team, University Hospital off Wales. The post-holder will lime manage a team of admin staff who are based at UHW and UHL sites. The post-holder will provide support to the South East Region to deliver a high-quality service, promoting excellent customer service and effective working relationships. This is a non-patient facing role and is an on-site role based at the University Hospital of Wales.

The post holder is required to liaise with colleagues across Public Health Wales and partner organisations, work to deadlines and ensure professional standards are maintained. The post holder will be expected to perform duties consistent with training, skills and experience, being appropriately responsive to pressures or changes in workload supporting clinical and scientific laboratory staff.

Main duties of the job

The post holder will carry out administrative duties including managing the admin team, call handling, manage ad hoc facility issues, data entry, PA duties and minute taking. Training will be provided.Further information is available within the JD.

There may be requirement to provide cover at other sites within SE Region.

About us

We are Public Health Wales - the national public health organisation in Wales. Our purpose is 'Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.

Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important.

We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.

To find out more about working for us and the benefits we offer please visit https://phw.nhs.wales/careers/

Job description

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Please ensure you check your eligibility for visa sponsorship and confirm that you meet the relevant UK visa requirements before submitting your application.

Only candidates who are shortlisted are eligible for informal visit to site.

Job description
Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Please ensure you check your eligibility for visa sponsorship and confirm that you meet the relevant UK visa requirements before submitting your application.

Only candidates who are shortlisted are eligible for informal visit to site.

Person Specification

Qualifications / Experience

Essential

• Degree or equivalent qualification or has equivalent experience
• Experience of leading a team
• Experience of working in NHS / Healthcare system
• Excellent knowledge of Microsoft Office Suite
• Experience of dealing with, and recording confidential and sensitive data

Desirable

• Experience of dealing with HR issues

Skills

Essential

• Minute taking experience
• Personal Assistant experience
• Ability to prioritise workload and effectively manage urgent ad hoc tasks

Desirable

• Experience of using NHS systems e.g. Oracle, ESR, LIMS, payroll etc
• Ability to work in a busy environment
• Familiarity with medical/scientific practices and terminology

Personal Attributes

Essential

• Remains calm during stressful and unpredictable workload
• Able to motivate a team
• Able to be team player and supervise and train others

Person Specification
Qualifications / Experience

Essential

• Degree or equivalent qualification or has equivalent experience
• Experience of leading a team
• Experience of working in NHS / Healthcare system
• Excellent knowledge of Microsoft Office Suite
• Experience of dealing with, and recording confidential and sensitive data

Desirable

• Experience of dealing with HR issues

Skills

Essential

• Minute taking experience
• Personal Assistant experience
• Ability to prioritise workload and effectively manage urgent ad hoc tasks

Desirable

• Experience of using NHS systems e.g. Oracle, ESR, LIMS, payroll etc
• Ability to work in a busy environment
• Familiarity with medical/scientific practices and terminology

Personal Attributes

Essential

• Remains calm during stressful and unpredictable workload
• Able to motivate a team
• Able to be team player and supervise and train others

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Public Health Wales
Address

University Hospital Of Wales

Heath Park

Cardiff

CF14 4XW

United Kingdom

Employer's website