Admin Assistant

Job description

Job summary

The Admin Assistant Function Provides:

An accurate, confidential and supportive administration service for patients, clinical teams, carers and internal and external agencies (e.g. Local Authority, Third Sector) in order to provide a safe and efficient patient pathway.

The post holder will support the delivery of a comprehensive high quality secretarial administrative service.

Scope of the Role:

To support the co-ordination of the administration arrangements to provide a high quality supportive secretarial service to the Child Psychology Department, clinical/administrative, and management team. To work independently and be accountable for organising/prioritising own workload to ensure deadlines are achieved. To support the facilitation of the patients along a defined pathway by following referral procedures.

Main duties of the job

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Job description

Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents or please click view now to apply in trac.

Job description
Job responsibilities

You will be able to find a full job description and person specification attached within the supporting documents or please click view now to apply in trac.

Person Specification

Qualifications and / or Knowledge

Essential

• Good standard of Education including English and Maths
• RSA/OCR stage 2 or equivalent qualification or experience
• ECDL/Clait Plus or IT qualification or equivalent experience
• NVQ Business Administration L3 or equivalent knowledge & experience, or willing to work towards
• Audio Typing

Desirable

• NVQ Customer Service L3

Aptitude and Abilities

Essential

• Proficient in use of Microsoft Office applications
• Ability to take and transcribe succinct minutes
• Experienced in planning, organising and prioritising own workload
• Flexible and adaptable to changing service demands

Desirable

• Knowledge of NHS Organisations
• Medical terminology

Experience

Essential

• Knowledge of a range of administrative & clerical processes
• Experience of working in a busy office environment

Desirable

• Experience of working within the NHS

Values

Essential

• Team Player
• Friendly
• Confident manner

Person Specification
Qualifications and / or Knowledge

Essential

• Good standard of Education including English and Maths
• RSA/OCR stage 2 or equivalent qualification or experience
• ECDL/Clait Plus or IT qualification or equivalent experience
• NVQ Business Administration L3 or equivalent knowledge & experience, or willing to work towards
• Audio Typing

Desirable

• NVQ Customer Service L3

Aptitude and Abilities

Essential

• Proficient in use of Microsoft Office applications
• Ability to take and transcribe succinct minutes
• Experienced in planning, organising and prioritising own workload
• Flexible and adaptable to changing service demands

Desirable

• Knowledge of NHS Organisations
• Medical terminology

Experience

Essential

• Knowledge of a range of administrative & clerical processes
• Experience of working in a busy office environment

Desirable

• Experience of working within the NHS

Values

Essential

• Team Player
• Friendly
• Confident manner

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Additional information
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

Employer details

Employer name

Betsi Cadwaladr University Health Board
Address

Wrexham Child Health Centre / Catherine Gladstone House

Croesnewydd Road/Hawarden Way

Wrexham/Mancot, Deeside

LL13 7TD

United Kingdom

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