Global Mobility (and Immigration) Adviser (1 year - FTA)

Job description

Overview of Responsibilities

UKAEA's pay arrangements and grading structure are currently under review as part of a transformation project and proposed multi-year pay deal. UKAEA aims to introduce a new grading structure in 2024. This will enable us to lead the delivery of sustainable fusion energy and maximise the scientific and economic benefit. Now is a great time to join the Organisation and be part of the journey.

This role requires employees to complete an online Baseline Personnel Security Standard (BPSS).

The Role

Are you looking for an exciting opportunity to make a difference? Join our team and contribute to the future of fusion energy. There is a growing demand for secondments at present to locations across the world. As Global Mobility (and Immigration) Adviser you will play a pivotal role in providing immigration advice on visas to incoming overseas visitors/ secondees and outgoing employees attending overseas conferences, training, performing work and going on long term secondments. You would also be responsible for providing advice on relocation allowances and relocation procedures, medical insurance and social security payments. The role involves working with line managers, the employee, third- party immigration providers and Legal, Finance, Insurance and Procurement departments. You would prepare secondment agreements ready for further checks. The role is important in that it ensures the organisation remains compliant with immigration practices, researching legal and regulatory requirements with respect to immigration, contractual, social security (taxation), insurances and GDPR compliance.

Additional Responsibilities:

Immigration:

• Guide employees on international business travel requirements, including visas, work permits, and insurances, assisting them through the process.
• Collaborate with immigration specialists to address complex visa scenarios and facilitate compliant solutions that enable international collaborations.
• Support inward UK immigration by advising on optimal routes and assisting with visa processes, including managing UKAEA's sponsorship for Temporary Worker Visas.
• Offer guidance on international relocation aspects e.g. health and travel insurance, residence permits and security clearances.

Relocation :

• Promote secondment opportunities, and support the finalizing of agreements.
• Handle payroll notifications, tax issues, and draft communications regarding changes in employee terms during secondments.
• Work with service providers to arrange the relocation and return of secondees and their dependants to international and UK locations.
• Implement and refine process improvements, maintaining strong relationships with internal and external stakeholders.
• Develop resources to streamline secondment planning and support the Nucleus Secondment site, upholding EDI principles.
• Arrange the financial aspects of relocation services, ensuring accurate billing.

Qualifications

Essential Requirements:

• Experience working in a similar role - HR, Global Mobility, Immigration, commercial or business.
• Able to acquire an in depth knowledge of various global business visas and UK immigration legislation, or ability to learn these.
• A discreet and confidential approach to sensitive and commercial information. Strong understanding of GDPR and data compliance.
• Able to challenge practices that may not be in line with UK immigration legislation.
• Able to advise all levels in the organisation on complex business visa routes by researching immigration routes and checking with third party specialists
• Interest in and ability to research information on immigration, relocation, and medical insurance internationally.
• Excellent IT skills, particularly Microsoft Office suite of software.
• An understanding of UK employment law concerning UK right to work and immigration legislation.
• Excellent planning and organisational skills along with an eye for detail.
• Good customer service and stakeholder management skills.

Desirable Requirements:

• HR CIPD Level 5.
• Project Management of small to medium sized secondment projects.

Additional Information

A full list of our benefits can be found here https://careers.ukaea.uk/life-at-ukaea/employee-benefits/

We welcome applications from under-represented groups, particularly individuals from black and other ethnic minority backgrounds, people with disabilities, and women. Our Executive team, supported by our 'Equality, Diversity and Inclusion' (EDI) Partner and Inclusion Ambassadors, actively promotes EDI and takes steps to increase diversity within our organization. We reinforce best practices in recruitment and selection and evaluate approaches to remove barriers to success.

Please note that vacancies are generally advertised for 4 weeks but may close earlier if we receive a large number of applications.