The EMEA Document Production (DP) team is responsible for creating, editing and reformatting all documents consistent with the practice's precedents, templates and House Style. The DP team handles the processing of all copy, audio and scanned work and provides assistance to the London office and offices in EMEA in relation to resolving problem or corrupt documents.
We are currently recruiting for a Document Production Technician to work as part of a highly motivated team to provide a professional, high quality and efficient document production service to the London office and offices in EMEA.
The Document Production Technicians are required to be proficient in problem solving lengthy and complex documents in the key applications (Word, PowerPoint and Excel).
Our operating hours are 24 hours Monday to Friday and Saturday and Sunday 09:30-18.00. For this particular vacancy, the Document Production Technician will work the Monday to Friday09:30-17:30 or 10:30-18:30 shift (some flexibility is required).
Specific responsibilities include:
To produce and amend lengthy and complex business critical documents with speed and accuracy
To format, paginate, number and present documents in Norton Rose Fulbright LLP house style
To proofread and check all work for spelling, grammar, formatting, presentation and sense
To be a highly knowledgeable user of key software packages (i.e. Word, PowerPoint, Excel, Visio and Outlook) and take responsibility for any training needs to improve relevant skills needed to meet the needs of the business. This includes working towards achieving Microsoft Office Specialist (MOS) qualifications in the key applications
To proactively work with other members of the team to make sure relevant documentation is produced to meet internal and external clients' expectations and deadlines
To maintain and update entries on the DP team tracker
To take responsibility for logging incoming work in conjunction with other team members
To take responsibility for ensuring that each piece of work is correctly saved and accessible by the fee earner, logged and returned to the sender with the appropriate communication
To attend and contribute proactively to meetings convened during operational hours
To carry out photocopying and scanning as required
To be proactive in clarifying instructions from fee earners/manager should they be unclear or if deadlines are not made explicit
To respond to internal and external telephone enquiries politely and professionally
To support other members of the DP team and to provide cover as and when necessary to make sure that work is completed to a high standard and meets the required deadlines
To make sure that there is an effective and efficient handover of work between shifts
To carry out any other duties as reasonably requested
To show a positive and 'can-do' approach and interest in the work that the DP team undertakes
To show initiative when responding to queries and to actively try and seek solutions to problem documents
To proactively share information in relation to document best practice or 'fixes' to document problems, consistent with the team's overall aim for excellence in accuracy and efficiency
To support and build working relationships with the team and to actively work for the interests of the whole team
To be flexible in meeting the needs of the team and the business - e.g. occasional shift changes (with reasonable notice) to accommodate team meetings, training sessions, support requirements etc
Reliability and punctuality are also key to enable the DP team to operate effectively
Skills and Experience Required
Established document production experience in a fast paced professional services environment using templates and House Style with exposure to working with lengthy and corrupt documents
Excellent accuracy and attention to detail
Typing speed of at least 65wpm and proficient in both audio and copy typing
Proficient user of Word, PowerPoint, Excel and Visio 2010
Experience of working on and problem solving corrupt documents
Experience of using Visio, Adobe Pro, DocXTools and OmniPage
Experience of working with scanned documents
Ability to work under pressure and meet deadlines
Pro-active and positive with the ability to build effective working relationships
Ability to use initiative and problem solve document queries
MOS Word Expert Qualification (additional MOS qualifications PowerPoint, Excel and Outlook beneficial)
Shares in the team's goal to provide excellent quality and efficiency of service at all times
Strong communication and organisational skills
Excellent client care skills
An excellent team player
Confident, professional and the ability to use own judgement
Flexible with the ability to work outside of core hours from time to time as may be required in order to meet client deadlines
At Norton Rose Fulbright we welcome receiving direct candidate applications via our careers page.
If you would like to ask any specific questions beforehand, please contact Barbara Szlajnda at firstname.lastname@example.org (enquiries only please - we do not accept applications by email)
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