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Job description

The Team

The work of the Corporate Financial Services Team (CTFS) covers a broad range of corporate work for banks, asset managers and other financial institutions.

We are currently looking to recruit a Team Administrator to provide full administrative support to the CTFS team. Building relationships and establishing trust in the support you provide.

Specific responsibilities include:

Administrative skills

  • Providing proactive administrative and organisational support to the CTFS team
  • Matter management support to include opening new clients, new matters, extending matter offices/partner roles and producing first draft engagement letters
  • Organising couriers and collecting and distributing team post daily
  • Filing and archiving
  • Processing expense claims and collecting and returning currency
  • InterAction input - double checking all events/meetings have been added and client information/contacts are up to date
  • Involved with the reporting of team absences
  • Booking internal meeting rooms and arranging room set up/catering when relevant
  • Arranging travel (taxi's, train bookings and hotels)
  • Providing scanning and photocopying support for the team
  • Attending weekly team meetings
  • Liaising with other support services teams (reprographics, IT, Document Production, Marketing)
  • Providing admin support on team event organisation (badges, signage, handouts, room set-up)
  • Providing support on producing, editing and amending document using Microsoft Office applications
  • To carry out any additional adhoc support required by the CTFS team as and when required

General approach
  • Enthusiastic, with a can-do and positive approach to tasks and situations as well as requests for action outside normal scope of duties
  • Ability to take personal responsibility and ownership of tasks assigned
  • A good communicator with individuals of all levels
  • Pro-active and positive with an ability to build working relationships
  • Ability to be flexible and self-motivated
  • Displays discretion when dealing with sensitive information
  • A strong team player

Skills and experience required
  • Effective and professional telephone manner
  • Experience in a demanding, high performing professional services environment
  • Excellent administrative, organisational and communication skills
  • Good attention to detail
  • Ability to work well under pressure, remaining calm and focused
  • Ability to use initiative/problem solve
  • Flexible approach as may be required in order to assist the team

Learn more about Norton Rose Fulbright

Be unique. Be authentic. However you prefer to say it, we really mean it. Our culture embraces people’s diverse perspectives and creates a positive environment where everyone belongs. We’re determined to build a better, more connected world for everyone.

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