About the Role
In BEIS, a career in Government Project Delivery means you'll be playing a key role in changing the Business, Energy, Science and Industry sectors, making a real difference to the nation!
Whether it's delivering creative solutions for climate change and the Government's Net Zero commitments, energy efficiency, implementing the UK Industrial Strategy or building future economic partnerships with other nations, BEIS has some of the most fascinating and complex projects in government today. What will the successful candidate be doing?
You'll provide support across project and programme management functions. Your responsibilities will include:
• Stakeholders - build and nurture professional relationships with a wide range of partners. You'll liaise directly with these partners, bringing together information and knowledge as required.
• Risks and Issues -supporting the identification of threats to delivery working with risk managers to monitor and evaluate risks and managing reporting on issues and risks as appropriate.
• Building Capability-Using your project delivery experience and knowledge to provide guidance and support to colleagues.
• Knowledge Management-Ensuring that all programme information and metrics are up to date and accurate.
• Planning and scheduling - Implementing and maintaining appropriate systems to enable effective planning of the projects in our programme.
• Monitoring and reporting - Maintain project controls and support teams to prepare project performance reports. Challenge colleagues (including at senior level) on inputs to planning and reporting as required.
• Governance- Support function of various boards and forums on behalf of the Programme. Act as a point of contact for governance and reporting.
• Communication- Support briefings to senior colleagues, ahead of attending EU Exit boards.ResponsibilitiesPerson Specification
What we are looking for
We are seeking a highly motivated Project Support Officer, who is looking to develop themselves and their career. We'd like someone who:
• has an understanding of managing risks/issues and benefits within a project or programme.
• has knowledge and previous experience of successfully supporting colleagues deliver projects.
• can build and improve working relationships, keeping those who need to know, informed of emerging issues and trends within the project.
• can coordinate a complex workload, prioritising and delivering outputs in a fast-paced and changeable working environment.
• has strong presentation skills and is an excellent teammate.
It would be desirable for you to have a recognised accreditation in professional project management such as PRINCE2 Practitioner, Managing Successful Programmes Practitioner or APM Practitioner Qualification, but this is not essential. We will support you in achieving such a qualification in post if you don't have one. Experience/Skills
Candidates must have relevant experience of Project Delivery in either a low to medium complex public sector (or similar) project or programme.
Please take time to read the attached Candidate pack for further information about this role and the recruitment process.Behaviours
We'll assess you against these behaviours during the selection process:
- Making Effective Decisions
- Managing a Quality Service
- Communicating and Influencing
- Changing and Improving
- Delivering at Pace
We'll assess you against these technical skills during the selection process: BenefitsBenefits
BEIS offers a competitive mix of benefits including:
A culture of flexible working, such as job sharing, homeworking and compressed hours.
Automatic enrolment into the Civil Service Pension Scheme.
A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.
An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.
Access to a range of retail, travel and lifestyle employee discounts.Things you need to knowSecurity
Successful candidates must pass a disclosure and barring security check.Selection process details
This vacancy is using Success Profiles , and will assess your Behaviours, Strengths, Experience and Technical skills.Application Information
As part of the application process you will be asked to complete a CV and Personal Statement. Your Personal Statement should address each of the following questions (maximum of 250 words per question). Further details around what this will entail are listed on the application form.
I. Please give an example of when you have managed a Project or Programme risk, the steps you took and how the mitigating actions helped with the outcomes?
II. Please give an example of when you have managed change in a Project or Programme and how you engaged with stakeholders to implement the change and monitor it?
III. Please give an example of a time where you have effectively monitored a process and flagged up risks and what you then did about it?
NB: We will sift against the first question if we receive a high number of applications for this role. In your response you should briefly introduce the context but focus the majority of your word allocation to describe the actions you took, with a short conclusion describing the result.
Should a large number of applications be received, the initial sift may be conducted using the personal statement or lead behaviour. This will be the behaviour which is listed first in the job advert. Applicants will be expected to demonstrate the essential role requirements within the application behaviour responses.
At Interview you will be assessed Behaviours and Strengths, as well as on the following Technical Skills;
Planning & Scheduling
Working knowledge and experience in planning and scheduling. Demonstrating ability to break down components of a project in terms of scope, deliverables, time scales and resources. As well as produce and maintain schedules for activities that consider dependencies, resources and constraints. Expected Timeline
subject to change
Sift Dates: w/c 20th April 2020
Interview dates: w/c 27th April 2020
Interview location: London.
BEIS wants to be accessible for all, and this includes offering assistance to attend interviews. The offer is targeted toward those from a lower socio-economic background, or who struggle to cover the cost of attending an interview. Please see the attached guidance document at the bottom of this Civil Service Jobs advert. Embedded in the document on page 5, are 2 documents that must be completed and returned to the email addresses on the forms to claim an expenses payment. If you have any issues accessing these documents please contact us at firstname.lastname@example.org Reasonable adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
• Contact Government Recruitment Service via email@example.com as soon as possible before the closing date to discuss your needs.
• Complete the "Assistance required" section in the "Additional requirements" page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you're deaf, a Language Service Professional. Further Information
If successful and transferring from another Government Department a criminal record check maybe carried out.
New entrants are expected to join on the minimum of the pay band.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstance some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-Employment.Checks@cabinetoffice.gov.uk stating the job reference number in the subject heading.
Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant's details held on the IFD will be refused employment.
Any move to the Department for Business, Energy and Industrial Strategy will mean you will no longer be able to carry on claiming childcare vouchers.
A reserve list will be held for a period of 12 months from which further appointments can be made.
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
Please note that BEIS does not hold a licence to sponsor visa applications.
BEIS does not normally offer full home working (i.e. working at home); but we do offer a variety of flexible working options (including occasionally working from home).
Feedback will only be provided if you attend an interview or assessment.Nationality requirements
Open to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here .Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.