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Job description

Colt is the New Standard in high bandwidth network and voice services for enterprises and wholesale customers in Europe, Asia and North America's largest business hubs. With a global reach but a deep local presence, Colt is big enough to deliver and small enough to care.

  • Manages the extremely active diaries of the leaders, maximising the use of executives' time and exercising discretion at all times
  • Completes a broad variety of administrative tasks for the senior leaders, including completing expense reports, managing approvals, and producing reports and business presentations to a high standard using appropriate templates
  • Arranging complex and detailed travel plans, itineraries, agendas and compiling documents for meetings
  • Plans, coordinates and ensures the leader's schedule is followed and respected, acting as a gatekeeper as needed
  • Ensures the leaders are appropriately prepared with all relevant information before meetings: booking meeting rooms, sourcing reports and briefings, proactively considering likely agenda topics of future meetings etc.
  • Attends key meetings, prepare agendas, takes minutes, keeps time, circulates action lists, and identify follow-up actions and owners
  • Communicates directly, on behalf of the leader, with senior management team members and other employees, on matters related to the leader's function
  • Provides assistance and support to the wider teams on onboarding of new starters
  • Using delegate access, reconciles and approves hiring requisitions, expenses, invoices, contractor time and annual leave requests, keeping track of team holiday
  • Provides a bridge for smooth communication between the leader and internal departments; demonstrating leadership to maintain credibility, trust and support with staff
  • Provides leadership to build relationships critical to the success of the organisation, and manages a variety of special projects for the leader
  • Prioritises conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
  • Maintains discretion and confidentiality at all times
  • Co-ordinates and attending team meetings, taking actions where required, following up on action plans
  • Supports with the planning of events as needed to support the leader, including team building sessions and external team-led events
  • Maintain and keep up-to-date organisation charts for functional areas, sharing with functional Senior Executive Assistant
  • Work successfully in a team environment and build effective relationships with other Assistants throughout the organisation

In addition to offering competitive salaries and incentive plans, a range of benefits and local rewards packages are offered to staff. Colt recognises the importance of a work life balance.

Some benefit examples are:

  • Flexible working and relaxed dress code
  • Two days annually to spend on volunteering opportunities
  • Flexible benefits scheme
  • Access to a virtual business school for on-going learning
  • Business mentoring
Job Sector
Job Position
Personal Assistant
London, UK Show on map
Post date
Closing date

How would you fit?

Learn more about Colt

Be unique. Be authentic. However you prefer to say it, we really mean it. Our culture embraces people’s diverse perspectives and creates a positive environment where everyone belongs. We’re determined to build a better, more connected world for everyone.

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