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Job description

This role is a mix of PA support to multiple colleagues, operations support and project administration & coordination. You will be working in an established team providing maternity cover for a Fixed Term Contract of 12 months.

The Role

Your main responsibilities will be as follows :

  • Providing high level administrative support including complex diary management, room reservation, conference calls, domestic and international travel, voicemail and timesheet management, expense claims, telephone liaison and assisting in any other administrative related matters, as required.
  • Assisting in the preparation of legal documentation and contract execution for authorisation by Senior Consultants.
  • Updating leads on our in-house Client Information System (CIS), in addition to general maintenance of client data.
  • Assisting with Professional Excellence - ensuring we conform to all quality assurance and compliance procedures.
  • Maintain and understand corporate records management policies and filing standards (electronic and paper).
  • Executing legal documents.
  • Reviewing and comparing documents.
  • Uploading documents and information to our internal databases.
  • Preparing and distributing papers for internal and external meetings.
  • Preparing PowerPoint presentations.
  • Producing word documents - letters, reports, proposals while ensuring documents.
  • Producing Excel spreadsheets and pivot tables.
  • Attending meetings and training sessions as appropriate.
  • Providing cover and support when required.

The Requirements
  • Highly organised, monitoring and managing multiple tasks and stake-holders and a proven ability to work in a demanding environment.
  • It is essential that the successful candidate is technically capable and is highly proficient in MS Word, Excel, PowerPoint and Outlook.
  • Ability to learn and adapt to using proprietary software (Oracle, CIS, Skype, Book a room).
  • Excellent administration skills including ability to organise and prioritise to successfully meet conflicting deadlines and multiple tasks. A methodical approach to monitoring and managing workflow.
  • Accurate typing and data entry with excellent grammar and spelling.
  • Effective and confident oral and written communication skills with a pro-active approach.
  • Flexible, adaptable and a good team player with excellent people skills with the confidence to work with clients and colleagues at all levels.
  • Ability to follow Willis Towers Watson's systems and processes.
  • Confident dealing with numbers and spreadsheets.
  • Flexibility to work between Reigate and London.


Job Sector
General Insurance
Job Position
Reigate, UK Show on map
Post date
Closing date

How would you fit?

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