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Job description

Job Title: Company Secretary
Job Code: 1139296

Skill Band: Global Markets
Location: Brussels

Type: Temporary
Date Posted: 6 Sep 2019

Company Secretary
About Us
Lloyd's Brussels (LB) is a newly established company that will play an important part of Lloyd's European Market Access strategy for both the insurance and reinsurance business in the EU/EEA from 2019. It will allow Lloyd's to remain actively engaged with the market and ensure that Lloyd's Brussels is an effective solution for the market to carry on business without interruption when the UK leaves the EU. LB will be known for its integrity and will be a place where talented, diverse and socially responsible employees feel proud to work. This management role will practice and promote the principles of inclusive leadership and respect the value of diversity.
The Role
The role holder will be responsible for managing the governance arrangements of the company, for arranging meetings, preparing the meeting documentation, and providing guidance and input on company secretarial matters for Lloyd's Brussels, including its network of branch offices.
What Will You Do?
  • Provide company secretarial support to Lloyd's Brussels' departments and the countries in which Lloyd's Brussels has establishment authorization.
  • Provide efficient administrative support regarding corporate legal documents to meet regulatory requests.
  • Monitor for updates in legislation or regulation relating to corporate matters.
  • Basic review of legal contracts, seeking further advice from Lloyd's Legal team or from external counsel on more complex or specialist matters.
  • Liaise with Lloyd's Legal on any legal matters of significance and on governance matters relating to Lloyd's Brussels' shareholders.
  • Manage the scheduling, agenda planning, minuting, record keeping and action tracking of Board, Board committee meetings (including Audit & Risk Committee, the Remuneration Committee and the Executive Committee).
  • Manage the timely circulation of documents for Board and Board Committee meetings via Diligent or via email.
  • Manage relationships between Lloyd's Brussels and its non-executive directors in respect of their duties and attendance at meetings.
  • Manage any induction processes for senior Executive or non-Executive role holders and arrange Board training as required.
  • Provide support related to the processes of appointment and resignation of the Directors and Executives in the firm, monitor relevant changes to be notified to the National Bank of Belgium to support the Compliance function in the management of the Fit and Proper approval process.
  • Produce resolutions and minute extracts in respect of the business of the Board and the Executive Committee and produce Board papers in respect of governance matters.
  • Produce of the statutory reports of the Company, including the Annual Report (particularly sections relating to corporate governance, committee reporting and attendance) and any ad hoc corporate reporting.
  • Manage the corporate statutory records held by the Company, the production of various resolutions, board minutes, shareholder waivers etc and their filing with the relevant authorities where required.
  • Produce any ad hoc reports required, for example, activity reports in respect of committees
  • The role-holder is expected to contribute as a subject matter expert in the orderly management of Board and Board Committee meetings. They should have confidence in dealing with senior management and advising on what the relevant corporate governance expectations might be in given situations.
  • The role holder is also expected to display an awareness of the sensitivities around legal questions and to demonstrate initiative in responding to the demands of the role.

What You'll Need

  • Strong evidence of collaborative behaviours
  • Multiple stakeholder management and effective networking skills
  • Complex business/regulatory issue or problem analysis and resolution skills
  • Ability to work in a multi-cultural environment
  • Team leadership, coaching and people management skills
  • Knowledge of corporate governance principles and structures
  • Knowledge of best practice in the Belgian corporate governance environment
  • Insurance market knowledge is advantageous
  • Knowledge of legal principles and their application in a commercial environment
  • Fluent written and spoken English required.
  • Fluent written and spoken French or Dutch required, bilingual is an advantage.
  • Any other European language is considered as an asset.
  • Experience of stakeholder management desirable
  • Experience in international regulatory and government liaison and influence
  • Experience managing complex projects and initiatives
  • Experience providing thought leadership on international regulatory issues and communicating complex information to diverse stakeholders
As the successful candidate, you can expect to be rewarded with a competitive salary, an enviable range of benefits.
To apply, please visit www.lloyds.com
At Lloyd's we believe that innovation comes from having an inclusive culture of equality and diversity. We use ClearTalents to discover how we might help you feel welcomed, supported and able to do as well as you can when applying to work for us, including identifying any reasonable adjustments that we may need to make. Should you feel that you require reasonable adjustments during your application process we request that you please follow this link to create a ClearTalents user profile:


Job Sector
Job Position
Postal Code
Avenue d'Auderghem 10, 1000 Bruxelles, Belgium Show on map
Post date
Closing date

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