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Job description

Assistant Company Secretary

As part of the Company Secretarial team the Assistant Company Secretary will support the Quilter Businesses by providing excellent support to the Business Company Secretary and directors.

Key Responsibilities and Scope of role:
Main responsibilities include but are not limited to:

Statutory, Legal and Regulatory compliance (35%)
  • Working to the direction of the Business Company Secretary, maintain Group entity statutory records in compliance with legal, statutory and regulatory requirements
  • Drafting routine board minutes, papers and statutory forms
  • Prepare and review corporate documentation such as report and accounts
  • Drafting responses to, and working with Business contacts, to respond to ad-hoc company secretarial queries from the business
  • Working with the Businesses to ensure Quilter policies and procedures are implemented in an appropriate manner
  • Support corporate transactions and projects at the direction of the Business Company Secretary
  • Manage entity governance including liquidating companies that are no longer required
  • Support the Company Secretary in managing the iNEDs appointment and inductions
  • Provide support for the regulatory filings managed by the team, such as close links and annual controllers report
  • Undertaking research on technical matters and sharing knowledge with other team members

Before you apply, we encourage you to learn more about Old Mutual Wealth

Be unique. Be authentic. However you prefer to say it, we really mean it. Our culture embraces people’s diverse perspectives and creates a positive environment where everyone belongs. We’re determined to build a better, more connected world for everyone.

Departmental strategy and projects (35%)
  • Working to the direction of a Business Company Secretary, work on projects to support the delivery of the overall team strategy
  • Support on key corporate governance activity for Quilter plc including supporting on Stock Exchange announcements for our dual listed entity and supporting the maintenance of insider lists and confidential lists
  • Support the year end process for Quilter plc
  • Ad hoc support for Shareholder relations and Share plan activity as agreed
  • Support on key departmental systems, such as the team intranet or diligent board books

Board and Director Support (30%)
  • Support certain key Board and Board Committees, as agreed, in accordance with Quilter best practice
  • Provide administrative support to the Business Company Secretary as required
  • Liaise with presenters and paper authors to ensure agreed board and committee meetings run in accordance with agreed standards
  • Provide administrative support to certain Boards/Committees/forum meetings across the business

Key Behavioural Skills:
  • Demonstrate strong organisational skill: able to work proactively, to prioritise work and to work well under pressure
  • Team player who is comfortable collaborating with others
  • Solution orientated and willing to get stuck in
  • Good attention to detail
  • Flexible in approach and willing to learn new things and take on new responsibilities
  • Effective communication style
Focus on our values:

  • Innovate, take bold steps forward
  • Stand up for what's right
  • Question convention and stay curious


  • Use expertise to deliver on promises
  • Persevere to get the right outcome
  • Act with focus and care

Stronger together:

  • Collaborate, learn from experience, and adapt
  • Share openly and transparently
  • Listen, to include new perspectives

Qualifications required:
  • Educated to degree level
  • Qualified Chartered Secretary (ICSA)

Knowledge, Skills & Experience:
  • Proven CoSec experience gained in a professional or regulated environment
  • Experience of Blueprint and Diligent Boardbooks
  • Experience of working with senior stakeholders

Inclusion & Diversity:

We are committed to creating an inclusive culture which embraces diversity. We promote equal opportunities and ensure that no applicant is subject to less favourable treatment on the grounds of gender, marital status, nationality, ethnicity, age, sexual orientation, responsibilities for dependants, physical or mental disability. We select candidates for interview based on their skills, qualifications, experience and potential.

Contact the Recruitment Team

If you have a specific question about any of our vacancies please get in touch.

Telephone: 02380 726939 Option 6
Email: recruitment@quilter.com

Job Sector
Admin, Secretarial & PA
Job Position
London, UK Show on map
Post date
Closing date

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