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Job description

The role

Assisting a busy, successful and growing team based in London, Ipswich, Mumbai and the USA.

The Administrative Assistant will provide a proactive level of support to allocated business leaders through administration, organisation and problem solving including work of a highly confidential and sensitive nature. This role will require excellent organisational and communication skills, as well as the ability to multitask and re-prioritise according to business needs. The candidate must have excellent command of the English language (spoken and written) and ideally have gained experience working for large, complex companies providing business support.

Responsibilities:
  • Providing extensive and pro-active diary management to the Management team
  • Arranging international travel, visas, accommodation and complex itineraries for the Directors
  • Organising meetings and booking meeting rooms
  • Arranging conference calls, video conferencing and webcasts
  • Carrying out background research (e.g. on companies and risk issues) and providing summary briefing notes on clients based on internet research
  • Producing documents, reports and presentations in Word, PowerPoint and Excel (general skills and in particular, document formatting skills in each application should be excellent)
  • Expense Management
  • In-house hotel bookings when necessary
  • Assisting IT requests (Mobile Phone / phones / Skype / computer issues)
  • Keeping Travel log up to date
  • Ordering stationery and business cards
  • Copying / Printing / Filing
  • Restaurant bookings
  • Sorting post
  • Organising London/Ipswich office moves when necessary
  • Provide cover for the other PA, when necessary


The requirements

  • Excellent one to one and team administrative skills including at least intermediate knowledge of MS Word, Excel, PowerPoint and Outlook.
  • Be able to work comfortably in a flexible and agile working environment with a large team across different locations
  • Confidence and ability to effectively support the senior team members
  • Flexible, adaptable and a good team player with excellent people skills
  • Comfortable following systems and processes
  • Adaptable to changing systems and internal processes
  • High level of organisation and prioritisation skills in order to monitor and manage multiple tasks to successfully meet deadlines, often at short notice
  • Excellent oral and written communication skills

Equal Opportunity Employer

Learn more about Willis Towers Watson

Be unique. Be authentic. However you prefer to say it, we really mean it. Our culture embraces people’s diverse perspectives and creates a positive environment where everyone belongs. We’re determined to build a better, more connected world for everyone.

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